Time Management - Marc Mancini
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Plugging <strong>Time</strong> Leaks 129<br />
Strategies to Reduce Reading<br />
There are at least three ways you might reduce the amount<br />
of material you’re required to read.<br />
• Block out incoming communication that’s irrelevant to you. If you’re<br />
routinely copied on information you don’t need, either via e-mail or<br />
voluminous written reports, have your name removed from automatic<br />
copy lists. Most e-mail programs offer filters to keep spam<br />
(unsolicited bulk messages) out of your inbox. (Unless you are<br />
familiar with the e-mailer, it’s usually not a good idea to use the<br />
“remove me from your list” option in the message.That lets the<br />
spammers know they’ve reached a valid e-mail address.)<br />
• Filter incoming material. Have staff or an assistant summarize or<br />
excerpt relevant information from lengthy communications.<br />
• Delegate certain forms of information to staffers or assistants to<br />
read and handle at their own discretion.<br />
• Outline your time limitations at the beginning of the call.<br />
• Pretend to be interrupted by someone or something, then<br />
say, “Sorry, I have to go.”<br />
• Pretend you’re calling from a phone booth.<br />
• Screen your calls, then respond, if you can, via voicemail,<br />
e-mail, or fax.<br />
In Person<br />
• Remain standing while you’re at your workplace or in<br />
Are You Guilty?<br />
Are you one of those people whom others think of as<br />
long-winded? Sometimes you need to ask yourself some<br />
hard questions.<br />
Many years ago, on The Mary Tyler Moore Show, one ever-excitable<br />
character had launched into one of her recognizably enthusiastic and<br />
long-winded stories. Another character listened patiently for a very<br />
long time and then, very gently but very meaningfully, intoned,“You<br />
know I love you, dear. But I must tell you.That was not an interesting<br />
story.”<br />
If you ever find yourself wondering whether or not you’re going on<br />
too long about something, you probably are.