Time Management - Marc Mancini
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How to Delegate Effectively 79<br />
Meetings?<br />
When delegating large projects, sometimes it’s a good idea<br />
to have periodic meetings to assess progress. Be careful,<br />
however, not to micromanage via meetings or committees. Remember:<br />
the camel has been sardonically defined as “a horse built by committee.”<br />
Any gathering should provide those to whom you’ve delegated a<br />
project with the opportunity to get a feeling for where in the process<br />
everyone is and to be certain that communication lines remain open.<br />
It should also provide you with a sense of how well the project is progressing<br />
and whether or not you should clarify any aspect.<br />
It should not, however, be an excuse for you to reassert control<br />
over what you’ve already decided to delegate. Resist the impulse to<br />
take back more control over the project than you need.<br />
10. Conduct unscheduled status checks. Relying solely on official<br />
status reviews can discourage flexibility as a project<br />
unfolds. Feel free to informally drop in on anyone to whom<br />
you’ve delegated. Be prepared to adjust procedures and goals<br />
as necessary. The worst-case scenario: you may even have to<br />
pull the project and find a new person to do it or do it yourself.<br />
No matter how well you plot things out, the unexpected is to be<br />
expected.<br />
11. Evaluate results. Ask yourself the following questions:<br />
• Did the person meet the deadline? If not, was it because it<br />
was unreasonable?<br />
• Did the person achieve all goals?<br />
• Did the person meet, exceed, or fall short of your expectations?<br />
• Were there any surprises?<br />
• Did the person realize the promised benefits?<br />
• Was this the right person for this task? Would you delegate<br />
to this person again?<br />
• Was the final report thorough?<br />
• Was your emotional reluctance to delegate extinguished?<br />
If not, why not?