Time Management - Marc Mancini

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Procrastination: The Thief of Time 51 Start Read recipe Buy the turkey ingredients 1 1 Prepare/stuff turkey No Was all done properly? Yes Yes Is oven preheated? 2 Wait No 2 Roast turkey Is turkey done? Yes Remove turkey 3 Wait No 3 Carve turkey Serve turkey Eat turkey Stop Figure 4-3. Flowchart for preparing a turkey Examine the flowchart in Figure 4-3. Were any steps left out? If so, where would you insert them? You might try to apply this method to some of the items you listed earlier as awaiting action. Above all, remember that flowcharting often leads to significant savings of time that might otherwise have been spent later trying to rein in the details of a hazy or stubbornly complicated project. 4. Your goals are unclear. When you set a goal, be precise. “Reorganize my office space” may be insufficiently clear. How would you like your office space to be organized? What specific needs are dictating your desire to reorganize? Are items you need daily stored in inaccessible places? Are non-current items taking up too much room? Do you need a better light source? Make general goals into specific goals by reminding yourself what it is, specifically, that makes the goal a goal. In certain situations—especially in business—goals should be not only clear but also measurable. Saying, “Our sales will
52 Time Management Waiting for Other People There’s one other external factor that might lead to procrastination: waiting for other people.You may be an angel of timely behavior, but your boss, your spouse, or your employee may not be. Changing someone else’s behavior is even more difficult than changing your own. Here are a few ideas that may help: • Set precise timelines and deadlines for others. • Set false, early deadlines, to make it more probable that they’ll actually finish on time. • Communicate your frustration with their behavior, if necessary. • Encourage them to use some of the strategies outlined in this chapter to overcome their tendency to procrastinate. increase significantly” is less productive and has less impact than saying, “Our goal is to increase sales by 12%.” 5. You fear change. This is one of the more deeply psychological reasons for procrastination. All living things are creatures of habit. Doing something the way you’ve always done it seems safe. Making changes sometimes courts the unexpected—and the unexpected can sometimes be unpleasant. So fear of change is a natural, human reaction. But it can also be debilitating, encouraging procrastination and deferring changes that are useful and beneficial. If you procrastinate because you’re in a rut—because you’re resisting change—any of the following might work for you: • Change your physical environment. Old habits cling to old places. Try a new room, a new chair, a new office, a new anything. You’ll be surprised how such a change can spark actions on duties you’re avoiding. • Change your routines and patterns. Take a different route to get to work. You may be surprised at how you might feel toward a procrastinated obligation when you get to the office. • Do nothing. Just walk into your home or office, sit down, and stare at the wall. You’ll soon be so bored that a change will be precisely what you want.
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TEAMFLY
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Copyright © 2003 by The McGraw-Hil
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iv Contents What Are You Procrastin
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viii Preface can reside in a cool,
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x Preface But be ready for moments
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xii Acknowledgments/About the Autho
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Page 21 and 22: 6 Time Management The Value of Time
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10 Power Tools for Time Management
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Index A ABC system, for prioritizin
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Time Management - Marc Mancini

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