Project Manual 11-210C - Ramapo College of New Jersey

Declaration - Payee Reference Number - Payee Identification Number.
(b) Contract Number - Contractor's Name - Period of this Estimate - Estimate
Number - Completion Date - Date - Number of Sheets - Item Number - Item
Description - Contract Totals: Quantity/Unit/Unit Price/Amount - This Period:
Quantity/Amount - To Date: Quantity/ Amount - Certification by payee -
Certification of completion signed by A/E Representative. Approved for payment
signed by the Contracting Officer.
- Amount Retained - Previous Payment Requests - Total Deductions - Amount Due
Contractor.
All invoices are to be sent to the College's authorized representative at the address
provided at the Pre-Construction Conference. Receipt shall start the prompt
payment clock unless returned to the Contractor for correction within thirty (30)
calendar days after receipt. Ref. 10.2.4(d) below.
10.2.2 Any other information or documentation required by other provisions of the Contract.
10.2.3 Invoices shall be prepared and submitted in original plus two copies unless otherwise specified.
10.2.4 For purposes of determining if interest begins to accrue under the State's Prompt Payment Act:
(a)
(b)
(c)
(d)
A proper invoice will be deemed to have been received when it is
received by the office designated in the Pre-Construction Conference for
receipt of invoices and acceptance of the supplies delivered or services
rendered has occurred;
Payment shall be considered made on the date on which a check for such
payment is dated;
Payment terms (e.g. "net 20") offered by the Contractor will not be
deemed a "required payment date"; and
The following periods of time will not be included:
(1) After receipt of an improper invoice and prior to notice of any
defect or impropriety, but not to exceed thirty (30) calendar days; and
(2) between the date of a notice of any defect or impropriety and the
date a proper invoice is received. When the notice is in writing, it shall be
considered made on the date shown on the notice.
10.3 Interest
10.3.1 Interest shall be paid on the amount due the Contractor pursuant to a properly executed State invoice
(Ref. General Condition 10.2.0 "Invoices") if the required payment is not made on or before the required payment date.
10.3.2 The required payment date shall be sixty (60) calendar days from the receipt of a properly executed
State invoice or sixty (60) calendar days from receipt of supplies or services, whichever is later.
10.3.3 Interest on amounts due shall be paid to the Contractor for the period beginning on the day after the
required payment date and ending on the date on which the check for payment is drawn. The interest shall be paid at a
rate which the State Treasurer shall specify as applicable on the 30th day after the enactment of the New Jersey Prompt
RCNJ Project No.: 09-270.1C - 44 -