Project Manual 11-210C - Ramapo College of New Jersey

ARTICLE 14
CHANGES IN THE WORK
14.1 Changes to Contract
14.1.1 The Contracting Officer may, at any time, by written order designated or indicated to be a change
order, make any change in the work within the general scope of the contract, including but not limited to, changes:
(1) In the specifications (including drawings and designs);
(2) In the method or manner of performance of the work;
(3) In the College furnished facilities, equipment, materials, services, or site;
or
(4) Directing acceleration in the performance of the work.
14.2 Processing of Contractor Requests for Equitable Adjustment
14.2.1 Notwithstanding any other Article of this contract, any time extensions for changes in the work
depend upon the extent, if any, by which the changes cause delay in the completion of the various elements of
construction. The contract modification making such time extension will provide for an extension of contract completion
date only for those specific elements so delayed and will not alter the contract completion dates for other portions of the
work. This contract modification may further provide for an equitable readjustment of liquidated damages pursuant to
the new completion schedule.
14.2.2 The Contractor, in connection with any request he makes for an equitable adjustment, shall furnish a
price breakdown, itemized as required by the Contracting Officer. Unless otherwise directed, the breakdown shall cover
all work involved in the change whether such work was deleted, added or changed. The breakdown shall be in sufficient
detail to permit an analysis of all material, labor, equipment, subcontract, and overhead costs, as well as profit. Any
amount proposed for subcontracts shall be supported by a similar price breakdown. In addition, if the request includes a
time extension, a justification shall also be furnished. The request, together with the price breakdown and time
extension justification, shall be furnished by the date specified. It is the Contractor’s responsibility to include all direct
and indirect work related to a change in the request. If the Contractor fails to identify work in the request that is later
discovered as a result of the change, the work will be completed at no additional cost to the College.
14.2.3 If any change under this Article causes an increase or decrease in the Contractor's cost of, or the time
required for, the performance of any part of the work under this contract, whether or not changed by any such order, an
equitable adjustment shall be made in the contract price or delivery schedule or both and the contract modified in writing
within three (3) days of discovery of the change. If a change is submitted for work performed without prior notification,
the College is not responsible for the cost of the change since the avoidance of such costs was not afforded to the
College.
14.2.4 Contractor change order requests are to be submitted for approval by the College and shall include the
following components:
1. Direct Materials – Direct material costs shall consist of actual cost of materials purchased by the
Contractor. Contractors are to list all materials with quantities and unit prices along with bill of
sale from the applicable vendor.
2. Direct Equipment – Rental and operating costs for equipment only, either rented or owned, by
the Contractor. The equipment shall be listed with quantity of hours and hourly rate. Costs for
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