Project Manual 11-210C - Ramapo College of New Jersey

(8) NJ Business Registration Certificate
(9) NJ Public Works Registration Certificate
(Required of All Prime Subcontractors Listed on Proposal Form)
(10) Certificate of Insurance
IB1.8
Proposals shall remain open for acceptance and may not be withdrawn for a period of sixty (60) days
after Bid Opening Date.
IB1.9
Proposals not submitted and filed in accordance with instructions contained herein and in the Notice
to Bidders will be considered informal and rejected as non-responsive.
IB1.10 The Bidder shall make no additional stipulations in the Bid Proposal nor qualify his bid an any
manner. Such qualification may result in the bid proposal being considered non-responsive.
IB2
Appeal procedure
IB2.1 The College shall provide to all qualified bidders a copy of a “Notice of Intent to Award a
Contract” within sixty (60) days of a bid opening. Any bidder that wishes to protest the notice of award shall have
three (3) business days from the date of receipt of said notification to file an appeal in writing.
IB2.2 A bidder’s notice of appeal shall set forth with particularity that such is an appeal and the reasons
upon which the bidder takes issue with the contemplated award to the apparent lowest responsible bidder, attaching
all documentation as appropriate.
IB2.3 A panel will conduct a hearing within five (5) working days of the College’s receipt of the appeal.
A written decision will be rendered within seven (7) working days of the hearing set forth in this paragraph.
IB2.4 The hearing will be conducted by a panel of three (3) College employees. Those members shall
be: the Director of Facilities, the Director of Purchasing and the Contracting Officer or their designees. If any of the
specifically enumerated employees are unavailable, another College employee shall be designated to hear the matter.
The panel shall render a decision in the matter.
IB2.5 The Contracting Officer shall preside at the hearing and shall vote. A determination of the panel
shall be by a majority vote.
IB2.6 The hearing shall be open to all bidders on the project. The bidder filing the appeal has the right to
present witnesses and documents. The Contracting Officer may limit the number of witnesses to be heard. The
panel may direct questions to the witnesses called by the appealing bidder or other project bidders present at the
hearing if the panel deems necessary.
IB2.7
Picture taking, filming or tape recording of the hearing, are prohibited.
IB2.8 Attorneys may be present to assist and advise; However, not to offer testimony, question witnesses,
make statements, or speak. Furthermore, attorneys may not interfere with the hearing.
IB2.9
IB2.10
The College reserves the right to waive any immaterial defects in the bid or the bidding process.
The decision of the panel is a final College decision.
E-Wing Renovation for Teacher’s Education
RCNJ Project No. 11-210C
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