05-06 Graduate Student Handbook.pdf - University of Kentucky

Instructions for Scheduling Final Exam (Ph.D.) - University of Kentucky College of Nurs...
http://www.mc.uky.edu/nursing/StuResources/grads/handbook2005-06/schedule_exam.htm
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2/24/2011
Instructions for Scheduling Final Exam (Ph.D.)
The scheduling of a doctoral final examination involves three steps (see Graduate School
Bulletin):
Step 1
The first step is the submission of the Notification of Intent to Schedule a Final Doctoral
Examination. The assistant dean for research and Ph.D. program or graduate student affairs
officer will complete this form when advised by you or your committee chair. The form must
be delivered to the Graduate School a minimum of eight weeks prior to the anticipated
defense week. The submission of this form triggers two processes in the Graduate School.
First, the student's record is reviewed to determine if there are any outstanding deficiencies
("I" or "S" grades, satisfaction of residency requirements, time limits, etc.), and the student and
assistant dean for research and Ph.D. program are notified of any such issues. Second, the
Graduate School identifies and assigns an appropriate outside examiner for the final
examination.
In order to prepare the Notification of Intent form we need the following information from the
student: (1) dissertation title, (2) dissertation abstract, (3) target defense date – provide a 1-2
week window, and (4) suggested department from which the outside examiner could be
selected.
NOTE: Include the assistant dean for research and Ph.D. program when scheduling your
defense. Also provide the assistant dean a draft of your dissertation at the same point you
provide it to your outside examiner.
Step 2
The second step is the submission to the Graduate School of the Request for Final Doctoral
Examination, which is the form that specifies the date, time, and location of the examination.
This form must be submitted at least two weeks prior to the exam, and must be accompanied
by the signed Dissertation Approval sheet. At this point in the process you must also deliver
the draft dissertation to your outside examiner. The two-week lead time associated with this
step is intended to accomplish the following:
Step 3
• It allows for sufficient notice to be provided to the University community regarding the
final doctoral examination, which is a public event open to all members of the
University community.
• It insures that the outside examiner is provided with a finished copy of the dissertation at
least two weeks prior to the exam, allowing sufficient time for review.
Following the final exam (oral defense) students must submit two original unbound
dissertation documents to the UK Graduate School in accordance with the Graduate School