Safety Matters - Rail, Tram and Bus Union of NSW

Preparing and Presenting a Workplace
Inspection Report
The objective of the committee’s and/or OHS representatives’ involvement
in workplace inspections is prevention. Regular systematic inspections of the
workplace encourage consultation about health and safety issues to occur
between employees and management.
The workplace inspection process can be divided into three stages:
1 Planning for the inspection
• collecting information
• notifying management.
2 Conducting the inspection
• identifying potential and existing hazards
• consulting with managers and employees.
3 Writing the report
The workplace inspection is not complete until the report is written and provided
to the OHS committee. This report will provide the committee with valuable
information concerning the effectiveness of the OHS systems in the workplace
and also specific information on hazards and OHS issues.
The Workplace Inspection report should include:
• the reason for the inspection eg, routine or hazard specific
• where and when the inspection took place
• who was involved in the inspection
• identification and recording of hazards
• risk assessment results and priority of hazards
• corrective actions recommended
• persons responsible for taking action and timeframe
• follow-up procedures on the effectiveness of corrective actions.
A copy of the workplace inspection report (and checklist if used) should be
provided to management. The report must clearly identify high priority OHS
issues that require management’s immediate attention.
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Safety Matters A Guide for Workplace OHS Representatives
SECTION TWO
RAIL
TRAM AND BUS
75
Monitoring OHS Programs and Procedures
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