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election commissioner or employee of the chancery clerk to obtain a pecuniary benefit for himself in violation of Code, § 25-4-105(1). Established: November 15, 1979. Composition: Eight (8) members. MISSISSIPPI ETHICS COMMISSION Term: Members are appointed to serve a four (4) year term and upon expiration of that term a member may be reappointed to serve. Method of Selection: Two (2) members of the Commission shall be appointed by each of the following officers: Governor, Lieutenant Governor, Speaker of the House of Representatives, and Chief Justice of the State Supreme Court. Qualifications: The member must be a qualified elector of the State of Mississippi of good moral character and integrity. Not more than one (1) person appointed by each appointing authority shall be an elected official. Responsibility: To see that the legislative purpose is satisfied by exercising all duties and powers contained in the enabling legislation. Staff: The Commission employs a full time staff supervised by an executive director who serves at the Commission’s will and pleasure. Office/Address: 660 North St., Suite 100-C Jackson, Mississippi 39202 P.O. Box 22746 Jackson, MS 39225-2746 Telephone/Fax: 601-359-1285 601-359-1292 (fax) E-mail/Web info@ethics.state.ms.us www.ethics.state.ms.us 68
CHAPTER 6 OTHER MAJOR COUNTY OFFICIALS Sumner Davis and David Brinton This chapter contains concise descriptions of the duties and responsibilities of other elected and appointed county officials. This is not meant to be an exhaustive list of all duties, as each official’s duties are numerous. This chapter will, however, provide a general overview of the major responsibilities for each of the offices. The chapter is divided into two sections – elected officials and appointed officials. The officials are listed alphabetically in each section. Chancery Clerk ELECTED OFFICIALS The chancery clerk’s primary duties lie within the chancery court. Elected at large for a four year term, the chancery clerk is responsible for attending all sessions of chancery court and keeping all minute books in which records and directions of the chancellor and proceedings of the court are kept. The minutes of the court are read by the chancery clerk in open court before adjournment and must be signed by the chancellor. 1 However, the chancery clerk’s responsibilities go well above and beyond those within the chancery court. State law prescribes that the chancery clerk record and preserve all land records recordable in the county. Such records include deeds of trusts, mortgages, mineral leases, and plats of land surveys. The instruments and records filed within the clerk’s office must include a detailed fee bill of all charges due or paid for filing and recording. 2 The clerk or deputy clerk is required to give a receipt for every written instrument filed within the office of the chancery clerk. 3 The clerk or deputy clerk also receives all bills, petitions, motions, accounts, inventories, and other papers and reports on behalf of the county. 4 All records and papers of the chancery clerk’s office are subject to inspection and examination by citizens. The clerk or deputy should show any person inquiring about records where they are located, allow access, or make a copy if requested. 5 Article 6, § 170 of the Mississippi Constitution requires that the clerk of the chancery court also serve as clerk for the board of supervisors. The clerk of the board of supervisors has several duties prescribed by law. The clerk or the deputy clerk is responsible for attending all meetings of the board of supervisors and recording the minutes of the board. 6 This is an important responsibility because the board may act only through the recorded minutes. The clerk is also responsible for preparing the “docket of claims.” The claims docket is a list of all claims or financial demands against the county in the order in which they are received. 7 The chancery clerk is responsible for keeping a set of books known as the uniform system of accounts for the county which are prescribed by the state auditor. These books contain all 69
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County Government in Mississippi Fi
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© 2015. All rights reserved. No pa
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Technical assistance is provided on
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CONTRIBUTORS Michael T. Allen found
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University. Gallardo is interested
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director and eventually county admi
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CONTENTS Chapter 1: Historical and
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County Road System Map and Register
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Transfer of Surplus Funds .........
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Major Steps in the Process for Issu
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Conclusion ........................
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Brownfield Assessment Grant .......
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CHAPTER 1 THE HISTORICAL AND CONSTI
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odies vary, “board of commissione
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escaped being named Washington by a
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county offices throughout the state
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CHAPTER 2 USING THE MISSISSIPPI COD
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Using the Internet You can also fin
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Qualifications The Constitution 10
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REMOVAL FROM OFFICE As is the case
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Page 43 and 44: addition to the “public notice of
Page 45 and 46: the purpose of offering county owne
Page 47 and 48: preservation and disposition of cou
Page 49 and 50: With regard to justice courts, the
Page 51 and 52: POWERS REGARDING ARTS, RECREATION,
Page 53 and 54: POWERS REGARDING INDUSTRIAL DEVELOP
Page 55 and 56: 40 Code, § 25-3-13. 41 Code, § 25
Page 57 and 58: 143 Code, § 19-5-43. 144 Code, §
Page 59 and 60: CHAPTER 4 THE DISTRICT AND UNIT SYS
Page 61 and 62: Job Descriptions Written job descri
Page 63 and 64: Four-Year Road Plan 5 Each member o
Page 65 and 66: comply. Violations of any order of
Page 67 and 68: 9 Code, §§ 19-2-11 and 19-2-12. 1
Page 69 and 70: • “Meeting” is any gathering
Page 71 and 72: Open Meetings Cases Case No. M-15-0
Page 73 and 74: • Public body must give notice to
Page 75 and 76: certain discovery in the course of
Page 77 and 78: “Relative” is the public servan
Page 79 and 80: THE COMPLAINT PROCEDURE FOR THE MIS
Page 81 and 82: In the event a public servant does
Page 83 and 84: • Appointees to offices required
Page 85 and 86: material financial interest in the
Page 87 and 88: 14-036-E A towing service owned by
Page 89 and 90: payments, and the corporation recei
Page 91: Circuit Clerks her position to bene
Page 95 and 96: shall forward the fee and all neces
Page 97 and 98: (iii) (iv) (v) (vi) Death caused by
Page 99 and 100: e given three (3) months from the d
Page 101 and 102: Another log that must be kept by th
Page 103 and 104: The assessor and tax collector must
Page 105 and 106: appoint the chancery clerk to serve
Page 107 and 108: whose bids have been accepted by th
Page 109 and 110: of personnel engaged in the work of
Page 111 and 112: 90 Code, § 19-4-7. 91 Ibid. 92 Ibi
Page 113 and 114: BUDGETING 1 A budget is a plan of a
Page 115 and 116: Budget Calendar Date May Board Meet
Page 117 and 118: The clerk of the board of superviso
Page 119 and 120: until there is sufficient money in
Page 121 and 122: and for the recovery of the value o
Page 123 and 124: Therefore, all agricultural propert
Page 125 and 126: True value is defined in Code, § 2
Page 127 and 128: • For roads and bridges, as autho
Page 129 and 130: The board also has the authority to
Page 131 and 132: • Research facilities; • Corpor
Page 133 and 134: property. The term “warehousing b
Page 135 and 136: CHAPTER 9 PURCHASING W. Edward Smit
Page 137 and 138: The inventory control clerk must pe
Page 139 and 140: authority” shall not include econ
Page 141 and 142: method of information distribution
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contract, including a description o
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governing authority boards taking o
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Change Orders to Construction Contr
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(2) No individual member, officer,
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TYPES OF COUNTY BONDS AND DEBT Most
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Regional Economic Development Act B
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from the federal government to the
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notes. Three-fifths (3/5) of the qu
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1. The governing authority, which w
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(examples of private parties for th
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amount of bonds proposed to be issu
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12. Post-Closing County officials s
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39. Pollution control facilities (C
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15. Code, §§ 31-13-1 through 31-1
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counsel's approving opinion is prin
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Paying Agent A bank or other instit
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CHAPTER 11 PERSONNEL ADMINISTRATION
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is violated, there should be specif
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the payment of a judgment or other
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consecutive days, and no overtime c
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Fourteenth Amendments establish cer
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18 15 U.S.C. § 1674(a). 19 Code,
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BASICS OF RECORDS MANAGEMENT Of cou
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months after the action is settled.
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11 Common examples include certain
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The fourth step is to re-evaluate o
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Economic and social indicators must
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encompassed by the plan may be the
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Subdivision Regulations Subdivision
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CHAPTER 14 MUNICIPAL BOUNDARY EXPAN
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“all parties interested in, affec
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The Court refused to reading into t
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Though a dissenting opinion like th
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• one square mile of territory;
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• whether incorporation affects a
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Appeal The same rules apply to anne
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Post Combination Operation After th
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ADDENDUM I. Overview of Annexation
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d) Financial plan and department re
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H. Need for Zoning and Overall Plan
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Enjoy the Benefits of Proximity to
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D. The Petition - Legal Requirement
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2. Extension of Public Facilities a
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I. Past Performance 1. Time Frame f
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3. Motion for Expedited Appeal 4. O
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publication must be at least 30 day
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CHAPTER 15 THE ELECTORAL PROCESS W.
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The date for the first primary elec
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CONDUCT OF ELECTION The polls are r
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When the votes have been completely
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CHAPTER 16 THE COURT SYSTEM James L
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Municipal Courts are very important
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The Chancery Court handles equity c
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The clerks keep and maintain offici
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upon the viewpoint of the person in
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CHAPTER 17 COMMUNITY ECONOMIC DEVEL
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Regardless of the definition used,
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shown in table 2, each approach has
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prosper in it. This of course is ea
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Recruiting external industries to t
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equiring technical assistance the l
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Hatcher, William, Matt Oyer, and Ro
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EPA must designate areas as meeting
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GREENHOUSE GAS AND CLIMATE CHANGE G
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important roles that federal and st
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• A full environmental assessment
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those of the similar MDEQ program.
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23). This fund may receive monies f
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in small commercial buildings, rest
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Lamar, Madison and Rankin and any o
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Rubbish (Class I & II) Rubbish is n
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waste. 40 C.F.R. § 260 contains al
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areas, and improve planning and man
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guidelines, the EPA developed progr
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APPENDIX A ANNUAL AGENDA FOR MEETIN
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Amend budget as necessary. Code, §
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Last month to make certain repairs
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Receive tax assessor/collector’s
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Receive tax assessor/collector’s
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formula designated by the legislatu
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APPENDIX C SELECTED INFORMATION ON
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County 2013 Population 2 Beat/Uni
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APPENDIX D THE MISSISSIPPI ASSOCIAT
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ORGANIZATION MAS is governed by fiv
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APPENDIX E MISSISSIPPI ASSOCIATION
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APPENDIX G THE CENTER FOR GOVERNMEN
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• Assist the Office of the Secret
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