Environmental Management System Manual - Miami-Dade Portal

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Miami-Dade Transit Person resp Prepared by Reviewed by Approved by EMS Procedure Akbar Sharifi Akbar Sharifi EMS Team EP 4.5.3-1 Nonconformity, Corrective Action and Preventive Action 5.1 The EMS Audit Team will record any nonconformance findings identified during an Internal EMS Audit on EP 4.5.3-1FA Corrective Action Request (CAR) form. The element within the ISO 14001 Standard associated with the nonconformance finding should also be recorded if applicable. For example, 4.6 Management Review. 5.2 The EMS Audit Team will keep a listing of all Corrective Action Requests (CARs) issued during the audit and record them on EP 4.5.3-1FB Corrective Action Request Log form. 5.3 The EMS Audit Team member discovering the findings will describe the nature of the nonconformance on a CAR form and forward it to the Department Manager responsible for the area being audited. The EMS Audit Team member will keep a copy of the CAR form and forward it to the EMS Management Representative along with the Log sheet and other relevant documentation at the end of the EMS audit. 5.4 The Department Manager responsible for the area being audited will complete the CAR form by identifying the root cause, developing short and long term corrective actions, and preventive actions, as appropriate. 5.4.1 The Department Managers that receive the CARs are responsible for returning them to the EMS Management Representative within ten working days. 5.5 All steps taken in the corrective action are documented on the CAR. Additional information can be attained to provide supporting documentation. 5.6 Upon receiving a response to the CAR the EMS Management Representative will contact the relevant EMS Audit Team members to verify the completion and effectiveness of the long term action. Verification will be documented on the original CAR then returned and maintained by the EMS Management Representative or designated personnel. 5.7 The EP 4.5.3-1FC Preventive Action Proposal (PAP) form will be used to document observations, employee concerns or suggestions for an area to prevent a nonconformance from occurring. The PAP form will be issued to and completed by the Supervisor of the area where the preventive action is needed. The Supervisor will forward the PAP response to the EMS Management Representative. 5.8 The Preventive Action Proposal (PAP) will be review by the EMS Management Representative or the core EMS Team as appropriate, to determine if the preventive action is feasible. 5.9 The EMS Management Representative must review and sign all issued CARs and PAPs. 5.10 Internal EMS Auditing, Environmental Compliance Evaluations, and third party (outside) auditing will be incorporated in the MDT Metromover Facility EMS Corrective and Preventive Action Program, as appropriate. 5.11 Nonconformance findings and CARs from Internal EMS Audits, Environmental Compliance Evaluations, inspections, accidents, and other observations must receive timely corrective action. CARs requiring more than 90 days completing must have senior management approval. 5.12 The EMS Management Representative is responsible for recording and distributing any changes to documented procedures resulting from corrective and preventive action. This Page 3 of 4 Print date: 1/20/2010 WARNING! This document is uncontrolled when printed. Page 3 of 4 Previous versions or printed copies may be obsolete. Verify current revisions using the EMS web site.
Miami-Dade Transit Person resp Prepared by Reviewed by Approved by EMS Procedure Akbar Sharifi Akbar Sharifi EMS Team EP 4.5.3-1 Nonconformity, Corrective Action and Preventive Action will be done in accordance with EP 4.4.22-1 Competence, Training and Awareness procedure if additional training is needed. 5.13 Documents relating to regulatory and compliance nonconformance are distributed to responsible management as appropriate. Appropriate distribution is the responsibility of the EMS Management Representative. 5.14 Senior Management has an awareness of the outstanding corrective and preventive actions and understands importance of tracking the progress and results. Refer to EP 4.5.5-1 Internal EMS Auditing procedure and EP 4.6.12-1 Management Review procedure. 6.0 References / Related Documents 6.1 EP 4.5.5-1 Internal EMS Auditing procedure 6.2 EP 4.5.3-1FA Corrective Action Request (CAR) form 6.3 EP 4.5.3-1FB Corrective Action Request Log form 6.4 EP 4.5.3-1FC Preventive Action Proposal (PAP) form 6.5 EP 4.4.22-1 Competence, Training and Awareness procedure 6.6 EP 4.6.12-1 Management Review procedure 6.7 EP 4.5.2-1 Evaluation of Compliance procedure 7.0 Revision Table Rev. No. Date Revised by Description Page 4 of 4 Print date: 1/20/2010 WARNING! This document is uncontrolled when printed. Page 4 of 4 Previous versions or printed copies may be obsolete. Verify current revisions using the EMS web site.
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Environmental Management System Man
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FIGURES Figure 1 Facility Location
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2. FACILITY DESCPRIPTION The Miami-
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The MDT Metro Mover Facility (MMF)
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3. ENVIRONMENTAL MANAGEMENT SYSTEM
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3.2 EMS Documents An EMS is based o
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4.3 Planning 4.3.1. Environmental a
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authorities are defined, documented
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Refer to Attachment H for a copy of
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4.5 Checking 4.5.1. Monitoring and
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Refer to Attachment O for a copy of
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Figures
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Attachment A Environmental Policy a
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Miami-Dade Transit Verification Ori
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Organization Name: Miami-Dade Trans
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Aspect Identifier Activity/Product/
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Aspect Identifier A9 A10 A11 A12 A1
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Attachment C Legal and Other Requir
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Miami-Dade Transit Metromover Maint
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Miami-Dade Transit Metromover Maint
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Miami-Dade Transit Person Responsib
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Attachment D Objectives, Targets, a
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Miami-Dade Transit Person resp Prep
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Miami Dade Transit Verification Ori
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Miami-Dade Transit Prepared by Revi
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Attachment F Competence, Training,
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1 Miami-Dade Transit Verification O
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17 Miami-Dade Transit Verification
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Benefits of an EMS An EMS provides
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MIAMI-DADE TRANSIT Environmental Ma
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1 Miami Dade Transit Verification O
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Miami-Dade Transit MDT Internal Doc
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Attachment K Emergency Preparedness
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Page 181 and 182: I. Oil Transfer BMPs Best Managemen
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Page 227 and 228: Attachment N Nonconformity, Correct
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Page 253 and 254: Miami-Dade Transit EMS Internal Aud
Page 275 and 276: Metro Mover Facility ISO 14001 Cert
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Environmental Management System Manual - Miami-Dade Portal

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