Environmental Management System Manual - Miami-Dade Portal

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Miami-Dade Transit Verification Originator Revised Approved Issued EMS Procedure EP-4.6-1 Management Review Procedure 5.2 Management Review Meetings Initials Akbar Sharifi, P.E. Akbar Sharifi, P.E. Date 10/21/2009 02/15/2010 5.2.1 The Management Review meetings, shall be scheduled and conducted by the EMS Management Representative, and attended by Senior Management and the EMS Team. This meeting shall be documented with meeting minutes and attendance recorded on ED- 4.6-3 (F) Attendance Sign-in Sheet. 5.2.2 During the Management Review meetings, the current state of the EMS shall be reviewed as well as an update (progress and/or corrective actions) on the set Objectives, Targets and Programs. In addition, the possible need for changes to the Environmental Policy; Objectives, Targets and Programs; and other elements of the EMS will be discussed. 5.2.3 Results of the Environmental Audits and appropriate modifications shall also be discussed at the Management Review meetings. Changes to circumstances and the commitment to continual improvement should also be considered in this discussion. 5.2.4 Recommended changes must be viable and not cause a significant disruption to the MDT Metromover Facility's current or planned operations. 5.2.5 Management Review meetings and the resulting changes will ensure that the EMS: a) continues to be suitable, adequate and effective in light of the nature and scale of the MDT Metromover Facility's environmental impacts and operations; b) conforms to the imposed planned arrangements of MDT Metromover Facility's EMS and is properly implemented and maintained; c) is in compliance with MDT Metromover Facility's legal and other obligations; and d) will satisfy the MDT Metromover Facility's commitment to continual improvement during the coming year. 5.3 Documentation and Distribution 5.3.1 Detailed meeting minutes of the Management Review will be taken. The meeting minutes will include: a) discussions undertaken and conclusions met for each of the topics and items included in the agenda; b) action items; c) assigned responsibilities; d) a list of all participants; and e) a tentative date or range of dates for the next Management Review meeting. 5.3.2 After the completion of a Management Review meeting, draft-meeting minutes will be circulated to all participants within two weeks. Participants are to review the minutes for accuracy, ensuring their comments, ideas and contributions were accurately documented Print date: 2/22/2010 WARNING! This document is uncontrolled when printed. Page 4 of 5 Previous versions or printed copies may be obsolete. Verify current revisions using the EMS web site.
Miami-Dade Transit Verification Originator Revised Approved Issued EMS Procedure EP-4.6-1 Management Review Procedure Initials Akbar Sharifi, P.E. Akbar Sharifi, P.E. Date 10/21/2009 02/15/2010 and presented. Participants are to complete their review within one week. If no comments are received, it is assumed the participant has no concerns. 5.3.3 Internal and external inquiries about a Management Review meeting will be handled in accordance with EP-4.4.3-1 Communication Procedure. 5.3.4 The Management Review agenda, meeting minutes, attendance sign-in sheets and departmental summaries will be maintained as EMS records MDT’s Environmental Department Office. Management Review meeting dates will be recorded in the log on ED- 4.6-2 Management Review Annual Evaluation. 5.4 Audits and Evaluations 5.4.1 MDT Metromover Facility will follow existing procedures for EP-4.5.5-1 Internal Audit Procedure and EP-4.5.3-1 Nonconformity, Corrective and Preventive Action Procedure to ensure an effective Management Review and the continuing suitability, adequacy and effectiveness of the EMS. 5.4.2 The Senior Management, EMS Management Representative and the EMS Team will evaluate the effectiveness of Management Review annually. This evaluation will become the basis for the next years planning and for documenting continuous improvement. 5.4.3 The Management Review evaluation will be documented on ED-4.6-2 Management Review Annual Evaluation, and controlled as EMS records. 6.0 References / Related Documents 6.1 Agendas, Meeting Minutes 6.2 EP-4.4.3-1 Communication Procedure 6.3 ED-4.5.1-2 Monitoring and Measurement of Objectives, Targets and Programs 6.4 ED-4.6-3 (F) Attendance Sign-in Sheet 6.5 ED-4.5-4 Monitoring and Measurement Annual Evaluation 6.6 ED-4.6-2 Management Review Annual Evaluation 6.7 EP-4.5.5-1 Internal Audit Procedure 6.8 EP-4.5.3-1 Nonconformity, Corrective and Preventive Action Procedure Print date: 2/22/2010 WARNING! This document is uncontrolled when printed. Page 5 of 5 Previous versions or printed copies may be obsolete. Verify current revisions using the EMS web site.
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Environmental Management System Man
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FIGURES Figure 1 Facility Location
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2. FACILITY DESCPRIPTION The Miami-
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The MDT Metro Mover Facility (MMF)
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3. ENVIRONMENTAL MANAGEMENT SYSTEM
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3.2 EMS Documents An EMS is based o
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4.3 Planning 4.3.1. Environmental a
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authorities are defined, documented
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Refer to Attachment H for a copy of
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4.5 Checking 4.5.1. Monitoring and
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Refer to Attachment O for a copy of
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Figures
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Attachment A Environmental Policy a
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Miami-Dade Transit Verification Ori
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Organization Name: Miami-Dade Trans
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Aspect Identifier Activity/Product/
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Aspect Identifier A9 A10 A11 A12 A1
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Attachment C Legal and Other Requir
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Miami-Dade Transit Metromover Maint
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Miami-Dade Transit Metromover Maint
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Miami-Dade Transit Person Responsib
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Attachment D Objectives, Targets, a
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Miami-Dade Transit Person resp Prep
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Miami Dade Transit Verification Ori
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Miami-Dade Transit Prepared by Revi
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Attachment F Competence, Training,
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1 Miami-Dade Transit Verification O
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17 Miami-Dade Transit Verification
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Benefits of an EMS An EMS provides
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MIAMI-DADE TRANSIT Environmental Ma
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1 Miami Dade Transit Verification O
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Miami-Dade Transit MDT Internal Doc
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Attachment K Emergency Preparedness
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I. Oil Transfer BMPs Best Managemen
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III. Inspections and Maintenance MD
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• The discharged material enters
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STORAGE TANK SYSTEM ANNUAL INSPECTI
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I. Loading dock A. Tank 1: 200-gall
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Attachment L Monitoring and Measure
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Attachment M Evaluation of Complian
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Miami-Dade Transit Person Resp. Pre
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Miami-Dade Transit Person Resp. Pre
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Miami-Dade Transit Work Product for
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Miami-Dade Transit Work Product for
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