Environmental Management System Manual - Miami-Dade Portal

Miami-Dade Transit Verification Originator Revised Approved Issued
EMS Procedure
EP-4.6-1 Management Review Procedure
5.2 Management Review Meetings
Initials
Akbar
Sharifi, P.E.
Akbar
Sharifi, P.E.
Date 10/21/2009 02/15/2010
5.2.1 The Management Review meetings, shall be scheduled and conducted by the EMS
Management Representative, and attended by Senior Management and the EMS Team.
This meeting shall be documented with meeting minutes and attendance recorded on ED-
4.6-3 (F) Attendance Sign-in Sheet.
5.2.2 During the Management Review meetings, the current state of the EMS shall be reviewed
as well as an update (progress and/or corrective actions) on the set Objectives, Targets and
Programs. In addition, the possible need for changes to the Environmental Policy;
Objectives, Targets and Programs; and other elements of the EMS will be discussed.
5.2.3 Results of the Environmental Audits and appropriate modifications shall also be discussed
at the Management Review meetings. Changes to circumstances and the commitment to
continual improvement should also be considered in this discussion.
5.2.4 Recommended changes must be viable and not cause a significant disruption to the MDT
Metromover Facility's current or planned operations.
5.2.5 Management Review meetings and the resulting changes will ensure that the EMS:
a) continues to be suitable, adequate and effective in light of the nature and scale of the
MDT Metromover Facility's environmental impacts and operations;
b) conforms to the imposed planned arrangements of MDT Metromover Facility's EMS and
is properly implemented and maintained;
c) is in compliance with MDT Metromover Facility's legal and other obligations; and
d) will satisfy the MDT Metromover Facility's commitment to continual improvement during
the coming year.
5.3 Documentation and Distribution
5.3.1 Detailed meeting minutes of the Management Review will be taken. The meeting minutes
will include:
a) discussions undertaken and conclusions met for each of the topics and items included in
the agenda;
b) action items;
c) assigned responsibilities;
d) a list of all participants; and
e) a tentative date or range of dates for the next Management Review meeting.
5.3.2 After the completion of a Management Review meeting, draft-meeting minutes will be
circulated to all participants within two weeks. Participants are to review the minutes for
accuracy, ensuring their comments, ideas and contributions were accurately documented
Print date: 2/22/2010 WARNING! This document is uncontrolled when printed. Page 4 of 5
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