Version 2008 - ABAS Software AG

2008
2.2.2. Prospective customer master files
Prospective customers and staff references of prospective customers can
be created as separate objects in the customer master files.
Prospective customers have the same field structure as customers, persons
responsible for prospective customers have the same field structure as
customer staff references, including customized fields. Only quotations or
Web orders can be created for prospective customers; no sales orders,
packing slips or invoices.
Prospective customers/Prospective customer staff references can be
converted into customers/customer staff references, whereby the created
quotations and Web orders will be automatically allocated to the
customer.
2.2.3. Vendor master files
The vendor master files are structured in the same way as the customer
master files. As many in-house contacts (staff references/departments)
as required can be created for the vendors.
The following information can also be recorded in the vendor master
files:
• Purchase data like, for example, terms of delivery and payment,
pricing, invoice variables, etc.
• Financial accounting data – all characteristics of the subledger
account (creditor) are administrated in the vendor master files
• External producers
• Forwarders
The vendor master files data is used in correspondence with the vendors,
in various purchase processes (requests, purchase orders, packing slips,
invoices), in scheduling, in the Intrastat report, in financial accounting
and in the electronic data interchange (EDI).
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