(RFP) - Terminal Operator Services for the Statewide Fingerprint ...

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REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES 1.14 NOTICE TO PROPOSERS REGARDING THE PUBLIC RECORDS ACT 1.14.1 Responses to this solicitation shall become the exclusive property of the County. Absent extraordinary circumstances, at such time as (a) with respect to the recommended Proposer's proposal, DPSS completes contract negotiations and obtains a letter from an authorized officer of the recommended Proposer that the negotiated contract is a firm offer of the recommended Proposer, which shall not be revoked by the recommended Proposer pending the Department's completion of the process under County Policy No. 5.055 and approval by the Board of Supervisors and (b) with respect to each Proposer requesting a County Review Panel, the County Review Panel convenes as a result of such Proposers' request, and (c) with respect to all other Proposers, DPSS recommends the recommended Proposer(s) to the Board and such recommendation appears on the Board agenda, proposals submitted in response to this solicitation become a matter of public record, with the exception of those parts of each proposal which are justifiably defined by the Proposer as business or trade secrets, and plainly marked as “Trade Secret," "Confidential," or "Proprietary." 1.14.2 The County shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the California Public Records Act or otherwise by law. A blanket statement of confidentiality or the marking of each page of the proposal as confidential shall not be deemed sufficient notice of exception. The Proposers must specifically label only those provisions of their respective bid/proposal which are "Trade Secrets," "Confidential," or "Proprietary" in nature. 1.15 INDEMNIFICATION AND INSURANCE Contractor shall be required to comply with the indemnification provisions contained in the Appendix A, Sample Contract, Indemnification, Subsection 8.22. The Contractor shall procure, maintain, and provide to the County proof of insurance coverage for all the programs of insurance along with associated amounts specified in the Appendix A, Sample Contract, General Insurance Requirements, Subsection 8.23 and Insurance Coverage Requirement, Subsection 8.24. 1.16 SPARTA PROGRAM A County program, known as ‘SPARTA’ (Service Providers, Artisan and Tradesman Activities) may be able to assist potential Contractors in obtaining affordable liability insurance. The SPARTA Program is administered by the County’s insurance broker, Merriwether & Williams. 12
REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES For additional information, Proposers may call Merriwether & Williams toll free at (800) 420-0555 or can access their website directly at www.2sparta.com 1.17 INJURY & ILLNESS PREVENTION PROGRAM (IIPP) Contractor shall be required to comply with the State of California’s Cal OSHA regulations Section 3203 of Title 8 in the California Code of Regulations which requires all California employers to have a written, effective Injury and Illness Prevention Program (IIPP) that addresses hazards pertaining to the particular workplace covered by the program. 1.18 BACKGROUND AND SECURITY INVESTIGATIONS Background and security investigations of Contractor’s staff shall be required at the discretion of the County as a condition of beginning and continuing work under any resulting contract. The cost of background checks is the responsibility of the Contractor. Disqualification of any Contractor personnel due to a background check shall not relieve Contractor of its obligation to complete all work in accordance with the terms and conditions of this contract. 1.19 CONFIDENTIALITY AND INDEPENDENT CONTRACTOR STATUS As appropriate, Contractor shall be required to comply with the Confidentiality provision contained in Subsection 7.5 Appendix A, and the Independent Contractor status provision contained in Subsection 8.21 Appendix A, Sample Contract. 1.20 CONFLICT OF INTEREST No County employee whose position in the County enables him/her to influence the selection of a Contractor for this RFP, or any competing RFP, nor any spouse or economic dependent of such employees, shall be employed in any capacity by a Proposer or have any other direct or indirect financial interest in the selection of a Contractor. Proposer shall certify that it is aware of and has read Section 2.180.010 of the Los Angeles County Code, as stated in Certification of No Conflict of Interest, in Appendix D, Required Forms, Exhibit 5. 1.21 DETERMINATION OF PROPOSER RESPONSIBILITY 1.21.1 A responsible Proposer is a Proposer who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity, and experience to satisfactorily perform the contract. It is the County’s policy to conduct business only with responsible Proposers. 13
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EXHIBITS APPENDIX D REQUIRED FORMS
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APPENDIX D REQUIRED FORMS STATEWIDE
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APPENDIX E TRANSMITTAL FORM TO REQU
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APPENDIX H Vendor Name: Solicitatio
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APPENDIX J LISTING OF CONTRACTORS D
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Title 2 ADMINISTRATION DETERMINATIO
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APPENDIX N Page 1 of 2 BACKGROUND A
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