(RFP) - Terminal Operator Services for the Statewide Fingerprint ...

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REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES Evaluation Committee may utilize the services of appropriate experts to assist in this evaluation. The selected proposal(s), the number of contracts recommended for award, and/or the preliminary contract award amount(s), are subject to change due to the County-wide Solicitation Protest process. The Department’s intent to recommend a contract award to a prospective Contractor and enter into negotiations may be withdrawn at the sole discretion of the County. After a prospective Contractor has been selected, the County and the prospective Contractor(s) will negotiate a contract for submission to the Board of Supervisors for its consideration and possible approval. If a satisfactory contract cannot be negotiated, the County may, at its sole discretion, begin contract negotiations with the next qualified Proposer who submitted a proposal, as determined by the County. The recommendation to award a contract will not bind the Board of Supervisors to award a contract to the prospective Contractor. The County retains the right to select a Proposal other than the Proposal receiving the highest number of points if County determines, in its sole discretion, another Proposal is the most overall qualified, cost-effective, responsive, responsible and in the best interests of the County. 3.2 ADHERENCE TO MINIMUM REQUIREMENTS (PASS/FAIL) County shall review the Proposer’s Organization Questionnaire/Affidavit – Appendix D- Required Forms, Exhibit 1, and determine if the Proposer meets the minimum requirements as outlined in Sub-paragraph 1.4 of this RFP. Failure of the Proposer to comply with the minimum requirements may eliminate its proposal from any further consideration. The County may elect to waive any informality in a proposal if the sum and substance of the proposal is present. 3.3 DISQUALIFICATION REVIEW A proposal may be disqualified from consideration because the Department determined it was non-responsive at any time during the review/evaluation process. If DPSS determines that a proposal is disqualified due to non-responsiveness, DPSS shall notify the Proposer in writing. Upon receipt of the written determination of non-responsiveness, the Proposer may submit a written Transmittal to Request a Disqualification Review, Appendix F, within the timeframe specified in the written determination. A request for a Disqualification Review may, in the Department's sole discretion, be denied if the request does not satisfy all 46
REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES of the following criteria: 1. The person or entity requesting a Disqualification Review is a Proposer; 2. The request for a Disqualification Review is submitted timely (i.e., by the date and time specified in the written determination); and 3. The request for a Disqualification Review asserts that the Department's determination of disqualification due to non-responsiveness was erroneous (e.g. factual errors, etc.) and provides factual support on assertions. The Disqualification Review shall be completed and the determination shall be provided to the requesting Proposer, in writing, prior to the conclusion of the evaluation process. 3.4 BUSINESS PROPOSAL EVALUATION AND CRITERIA (55%) Any reviews conducted during the evaluation of the proposal may result in a point reduction. 3.4.1 Proposer’s Qualifications (20 %) 1) Proposer will be evaluated on their experience and capacity as a corporation or other entity to perform the required services based on information provided in Paragraph 2.9.4, Section B.1, of the proposal. 2) Proposer will be evaluated on the verification of references provided in Section B.2 of the proposal. In addition to the references provided, a review will include the County’s Contract Database and Contractor Alert Reporting Database, if applicable, reflecting past performance history on County or other contracts. This review may result in point deductions up to 100% of the total points awarded in this evaluation category. Additionally, a review of terminated contracts will be conducted which may result in point deductions 3) A review will be conducted to determine the magnitude of any pending litigation or judgments against the Proposer as provided in Paragraph 2.9.4, Section B.3 of the proposal. 3.4.2 Proposer’s Past Performance and Experience (10%) 1) Relevance and suitability of the firm’s prior experience and performance in providing similar services related to the similar scope and size of this project. 47
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APPENDIX J LISTING OF CONTRACTORS D
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Title 2 ADMINISTRATION DETERMINATIO
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(RFP) - Terminal Operator Services for the Statewide Fingerprint ...

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