(RFP) - Terminal Operator Services for the Statewide Fingerprint ...

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REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES contract with the County for a specific length of time. ‣ K ADMINISTRATION DETERMINATIONS OF CONTRACTOR NON-RESPONSIBILITY AND CONTRACTOR DEBARMENT ‣ L IRS NOTICE 1015: Provides information on Federal Earned Income Credit. ‣ M GUIDELINES FOR ASSESSMENT OF PROPOSER LABOR LAW/PAYROLL VIOLATIONS: Guidelines that will be used to determine whether the County will deduct evaluation points for labor/law payroll violations. ‣ N BACKGROUND AND RESOURCES: CALIFORNIA CHARITIES REGULATION: An information sheet intended to assist nonprofit agencies with compliance with SB 1262- the Nonprofit Integrity Act of 2004 and identify available resources. ‣ O DEFAULTED PROPERTY TAX REDUCTION PROGRAM: County Code 1.3 TERMS AND DEFINITIONS Throughout this RFP, references are made to certain persons, groups, or Departments/Agencies. For convenience, a description of specific definitions can be found in Appendix A, Sample Contract, Section 2.0 Definitions. 1.4 MINIMUM MANDATORY REQUIREMENTS Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix B, Statement of Work, of this RFP are invited to submit proposal(s), provided they meet the following requirements: 1.4.1 Attend the Mandatory Proposers’ Conference, as specified in this RFP, Subsection 2.7. 1.4.2 Have (or will have by October 1 , 2013, the anticipated contract effective date) a minimum of three (3) years out of the last five (5) years of experience in the performance of services the same as, or substantially similar to, the services required in this RFP. 1.4.3 Compliance with the RFP format and requirements set forth in the Proposal Submission Requirements, Section 2.0, of this RFP when submitting its proposal. 1.4.4 Proposer must have, or will have by the time of the contract effective date, a business office located in Los Angeles County. Failure to meet these Minimum Mandatory Requirements may result in a 8
REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES rejection of a proposal as explained in County Option to Reject Proposals, Subsection 1.12, hereunder. Proposals are due and must be received in the DPSS office specified in RFP’s Proposal Submission, Section 2.12, hereunder, no later than 12:00 p.m., Tuesday, February 5, 2013, Pacific Standard Time. Late proposals will not be accepted. It is the sole responsibility of the Proposer to see that its proposal is properly received by DPSS before the submission deadline. The Proposer shall bear all risks associated with private delivery services or with delays in the U.S. Postal Service. Submitted proposals that are not received timely or have insufficient postage will not be considered and will be returned to the Proposer unopened. 1.5 COUNTY RIGHTS & RESPONSIBIITIES The County has the right to amend the RFP by written addendum. The County is responsible only for that which is expressly stated in the solicitation document and any authorized written addenda thereto. Such addendum shall be made available to each person or organization which County records indicate has received this RFP. Should such addendum require additional information not previously requested, failure to address the requirements of such addendum may result in the Proposal not being considered, as determined in the sole discretion of the County. The County is not responsible for and shall not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf. 1.6 CONTRACT TERM The term of this Contract shall be for three (3) years commencing after execution by County’s Board of Supervisors, unless sooner terminated or extended, in whole or in part, as provided in this contract. The County shall have the sole option to extend this Contract term on a month-tomonth basis for up to six months, for a maximum total Contract term of three years and six months. Each such option and extension shall be exercised at the sole discretion of the DPSS Director or his/her designee as authorized by the Board of Supervisors. 1.7 CONTRACT RATES The Contractor’s rates shall remain firm and fixed for the term of the contract. The County may, consistent with any County or State budget reductions should they occur, re-negotiate the Contract rates. 1.8 DAYS OF OPERATION The Contractor shall be required to be available to provide fingerprint imaging terminal operating services between 7:00 a.m. to 6:00 p.m., 9
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EXHIBITS APPENDIX D REQUIRED FORMS
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APPENDIX D REQUIRED FORMS STATEWIDE
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STATEWIDE FINGERPRINT IMAGING SYSTE
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APPENDIX E TRANSMITTAL FORM TO REQU
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APPENDIX G - 1 NOTICE OF INTENT TO
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APPENDIX H Vendor Name: Solicitatio
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APPENDIX J LISTING OF CONTRACTORS D
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APPENDIX K Page 2 of 5 Title 2 ADMI
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Title 2 ADMINISTRATION DETERMINATIO
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APPENDIX N Page 1 of 2 BACKGROUND A
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