(RFP) - Terminal Operator Services for the Statewide Fingerprint ...

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REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES Appendix, D, Exhibit 15 is a statement, under penalty of perjury, that there were no past labor violations of any federal, State, County or City statutes. Should the Proposer have violations to report, Proposer shall provide a listing of projects and a brief description of the circumstances regarding the violation(s) on Appendix D, Exhibit 16, Acknowledgement and Statement of Compliance Labor/ Payroll/Debarment History. D. Contractor Living Wage Declaration The Proposer Living Wage Declaration, Appendix D, Required Forms, Exhibit 17 is a statement that the Proposer will be paying its employees the Living Wage hourly rate. If the Contractor has received notice from the County that they are exempt from the Living Wage Program, this form should not be included. E. Submit a copy of the health plan benefits provided for the employees. Indicate the dollar value of the health plan on an hourly basis. F. Proposer’s Approach to Labor-Payroll Record Keeping and regulatory Compliance - Limit to Five (5) Pages Proposer is required to comply with State and federal labor regulations and record keeping requirements. The objective of this Sub-section is to determine the appropriateness, scope, and suitability of the procedures Proposer uses and the internal controls in place to ensure compliance with State and Federal labor regulations and record keeping requirements. In order to appropriately evaluate this area, it is critical that Proposer submit a detailed description of the processes, and the steps associated with those processes. Proposers should provide additional details to ensure a clear picture of the firm’s processes and controls. Proposers must answer all questions thoroughly and in the same sequence as provided below. If Proposer believes that a question is not applicable, indicate with “N/A,” and explain why that question is not applicable. Proposer should describe the firm’s employee laborpayroll record keeping system and the controls in place that ensure ongoing regulatory compliance. Include, at a 40
REQUEST FOR PROPOSALS STATEWIDE FINGERPRINT IMAGING SYSTEM (SFIS) TERMINAL OPERATOR SERVICES minimum, a detailed discussion of the following: 1) Discuss how employee hours actually worked are tracked. The detailed explanation should include: a) Where do firm’s employees report to work at the beginning of their shift? At the work location or a central site with travel to the worksite? If the latter is the firm’s practice/process, when does the firm consider the employees’ shift to have started? At a central site or upon arrival at the work location? b) How does the firm know employees actually reported to work and at what time? For example, sign-in sheets, computerized check-in, call-in system, or some other method. c) What records are created to document the beginning and ending times of employee’s actual work shifts? What records are maintained by the firm of actual time worked? Are the records maintained daily or at another interval (indicate the interval)? Who creates these records (e.g., employee, a supervisor, or office staff)? Who checks the records and what are they checking for? What happens to these records? Are they used as a source document to create the firm’s payroll? Provide a copy of these records. d) If the records created in response to Subparagraph “c” above are not used to create the payroll, what is the source document that is used? Who prepares and who checks the source document? Does the employee sign it? Who approves the source document and what do they compare it with prior to approving the source document? e) How does the firm know that employees take mandated breaks and meal breaks (periods)? Does the firm maintain any written supporting documentation to 41
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APPENDIX H Vendor Name: Solicitatio
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APPENDIX J LISTING OF CONTRACTORS D
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Title 2 ADMINISTRATION DETERMINATIO
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APPENDIX N Page 1 of 2 BACKGROUND A
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