Conducting a Participatory Situation Analysis of.pdf - Global HIV ...

patterns, pilot-testing of questionnaires, discussion of
field findings, and clarification on duties of field staff. At
the end of the training, the interviewers should at a minimum
have the following types of knowledge and skills:
• Understand basic care and support for OVC.
• Understand purpose and goals of the situation analysis
as a whole and what information is being sought
with each question.
• Understand how and why to gain informed consent
and importance of the right of refusal.
• Know and appreciate the role of PSSPs.
• Understand why all households and sites are not to
be analyzed.
• Have improved ability to approach and interview
informants.
• Have enhanced observational abilities.
• Understand the importance of standardized interviews.
• Appreciate that some sensitive information is being
asked in the surveys (e.g., knowing who is HIVinfected)
and the importance of confidentiality and
data security.
Field Supervision
Duties of team leaders include the following:
1. Maintain close contact with team members to closely monitor
and support the work being performed at each stage of
data collection, including sampling specifications (e.g., sampling
points and selection of respondents).This monitoring
and support is intended to ensure the quality of the fieldwork
or data collection throughout the data collection
process.
2. Ensure that the interviewers obtain informed consent from
the caregivers and children.
3.Act as a resource person for team members, providing
them with answers and clarification to questions that may
or may not have been covered in their guidelines.
4. Introduce team members to community leaders or advisors
to facilitate the fieldwork and/or interview process.
5. Organize and schedule activities of team members to
ensure that the planned activities of the team are met within
the required timeframe.
6. Liaise with field supervisor and/or Technical Lead to ensure
mutual agreement and consistency of fieldwork as well as
quality of data collection.
7. Monitor the work in progress and prepare and submit
weekly reports to field supervisor or Technical Lead.
8.Thoroughly review all completed questionnaires to ensure
they have been completely and correctly filled out.
9. Ensure invalid or incomplete questionnaires are voided and
that the questionnaire identification number is allocated to
a new questionnaire for the interviewer to complete with a
new respondent.
Depending on the size of the analysis (i.e., number of data
collection sites) a field supervisor and several team leaders
may be needed to oversee the interview process. In general,
team leaders oversee several interviewing teams at a
particular data collection site; the field supervisor oversees
the day-to-day work across the data collection sites
and monitors the quality of data being collected. It may be
possible for the Technical Lead to simultaneously assume the
duties of field supervisor.
10. Act as a motivator to team members.
11. Be available to assist in training team members.
12. Notify the field supervisor if an interviewer absconds from
his or her duties or arrives onsite in an inappropriate
state (e.g., intoxicated).
Duties of field supervisor include the following:
1. Participate in training team leaders and interviewers.
2. Provide overall guidance to team leaders as well as to interviewers
in the effective implementation of data collection.
3. Ensure that team leaders undertake their roles as stipulated
in the protocol.
4. Hold weekly or daily meetings with team leaders and interviewers
to discuss performance and to plan weekly or daily
activities.
5. Ensure that field staff and interviewers are not making up
data or recording data incorrectly.
6. Ensure that completed and thoroughly edited questionnaires
are parceled out properly by Team Leaders according
to date and site for onward submission to Technical Lead
and data entry staff.
7. Check the quality of data collected after the field exercise
and ensure questionnaire data cleaning measures are undertaken
as required.
8. Submit written report that summarizes highlights of the
fieldwork, including key constraints and possible solutions
for improving similar exercises in the future.The report
should be no more than 5 pages and should be submitted
no more than 10 days after data collection is completed.
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Guidelines and Tools