Entire Document - Chris Hani District Municipality

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38. ADDITIONAL DISCLOSURES IN TERMS OF MUNICIPAL FINANCE MANAGEMENT ACT 38.1 Contributions to organised local government – SALGA 2009 2008 R R Opening Balance - - Council Subscriptions 426 851 179 734 Amount Paid - current year (426 851) (179 734) Amount Paid - previous years - - Balance Unpaid (included in Creditors) - - 38.2 Audit Fees 2009 2008 R R Opening Balance - - Current year Audit Fee 2 500 396 1 846 190 Amount Paid - current year (2 500 396) (1 846 190) Amount Paid - previous years - Balance Unpaid (included in Creditors) - - 38.3 VAT VAT input payables and VAT output receivables are shown in Note 3. All VAT returns have been submitted by the due date throughout the year. 38.4 PAYE and UIF 2009 2008 R R Opening Balance - - Current year Payroll Deductions 9 450 404 9 011 607 Amount Paid - current year (9 450 404) (9 011 607) Amount Paid - previous years - - Balance Unpaid (included in Creditors) - - 38.5 Pension and Medical Aid Deductions 2009 2008 R R Opening Balance - - Current year Payroll Deductions and Council Contributions 16 089 764 13 949 181 Amount Paid - current year (16 089 764) (13 949 181) Amount Paid - previous years - - Balance Unpaid (included in Creditors) - - 38.6 Councillor’s arrear Consumer Accounts During the financial year under review no Councillor (present or past) was in arrear with the settlement of their municipal accounts. 178
38.7 Non-Compliance with Chapter 11 of the Municipal Finance Management Act No known matters existed at reporting date. 38.8 Deviation from, and ratification of minor breaches of, the Procurement Processes In terms of section 36(2) of the Municipal Supply Chain Management Regulations any deviation from the Supply Chain Management Policy needs to be approved/condoned by the Municipal Manager and noted by Council. The following deviations from the tender stipulations in terms of the municipality’s Supply Chain Management Policy were ratified by the Municipal Manager and reported to Council: Department Date Successful Tenderer Reason Amount Office of the Executive July 2008 Africana Caterers & Décor Catering for Youth Day event Mayor Originally procured institution declined appointment at a very late stage Office of the Municipal Manager Year 2008/2009 Various occasions (5) Gala Event, PALS System and Closing Seremony 5 Occasions during the financial year for various reasons amounting to R532 274,41 (excluding VAT) Community and Health Services Year 2008/2009 Various occasions (7) Conferences, Accommodation, Service and Catering 7 Occasions during the financial year for various reasons amounting to R182 259,08 (excluding VAT) Corporate Services Year 2008/2009 Various occasions (4) Various reasons, e.g. Courses, Training, Service and Repairs 4 Occasions during the financial year for various reasons amounting to R45 135,01 (excluding VAT) Engineering Services Year 2008/2009 Various occasions (4) Works, Conference Facility, Catering and Security Gate 4 Occasions during the financial year for various reasons amounting to R152 372,05 (excluding VAT) Financial Services Year 2008/2009 Various occasions (3) Workshop, Software Licence Fees and Personal Computer 3 Occasions during the financial year for various reasons amounting to R53 685,66 (excluding VAT) Various reasons, e.g. Tourism Year Communication Various occasions (6) Directory, Communications, 2008/2009 etc 6 Occasions during the financial year for various reasons amounting to R268 981,10 (excluding VAT) Disaster Management Year 2008/2009 Various occasions (8) Various reasons, e.g. Storm Damages, Urgent Repairs, etc 8 Occasions during the financial year for various reasons amounting to R349 840,18 (excluding VAT) Environmental Health Year 2008/2009 Various occasions (9) Various reasons, e.g. Garden Units, Eco Circles, etc 9 Occasions during the financial year for various reasons amounting to R436 723,26 (excluding VAT) Human Resources Year 2008/2009 Various occasions (4) Accommodation for senior officials of the municipality 4 Occasions during the financial year for various reasons amounting to R47 861.90 (excluding VAT) Information & Communication Technology Year 2008/2009 Various occasions (8) Various reasons, e.g. Courses, Networks, Licences, etc 8 Occasions during the financial year for various reasons amounting to R1 122 211,59 (excluding VAT) Integrated Planning & Economic Development Year 2008/2009 Various occasions (22) Various reasons, e.g. Exhibition, Gala Dinner, Lucerne, etc 22 Occasions during the financial year for various reasons amounting to R506 283,02 (excluding VAT) 36 000.00 Excluding VAT 532 274.41 Excluding VAT 182 259.08 Excluding VAT 45 135.01 Excluding VAT 152 372.05 Excluding VAT 53 685.66 Excluding VAT 268 981.10 Excluding VAT 349 840.18 Excluding VAT 436 723.26 Excluding VAT 47 861.90 Excluding VAT 1 122 211.59 Excluding VAT 506 283.02 Excluding VAT 179
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Table of Contents PART ONE: INTRODU
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PART ONE INTRODUCTION AND OVERVIEW
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providing us with your comments, vi
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SPECIAL PROGRAMMES SUCH AS YOUTH, W
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1.3.4 Values • Respect and Divers
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1.4 OVERVIEW OF THE MUNICIPALITY Mp
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SMME Development The District funde
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Corporate Services Directorate Ayan
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NAME OF SCHEME NUMBER OF MEMBERS AS
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organisation, can be seen to be inf
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2.1.4.5 Power Track Vehicle Managem
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2.2.0.1 Introduction A huge allocat
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In the 2008/2009 financial year Wat
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Integrated Planning and Economic De
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The implementation of housing co-or
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Livestock Improvement (Marketing Fa
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Chris Hani Month events Measurable
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Percentage Complete 99,9% Budget Sp
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Regional/LED Strategy Measurable Ou
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Health and Community Services Direc
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Due to the success of this project
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In observing HIV/AIDS days the CHDM
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Budget 2008/09 Key Deliverables •
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Challenges& Proposed Solutions Meas
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Budget Spent R125 000 Stakeholder/
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2.4.4 Disaster Management UNIT This
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critical areas. 2.4.4.5 INCIDENTS O
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2.4.5 Fire and Emergency Services U
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Stakeholders/partners Challenges Me
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2.5.0.1 Introduction For the financ
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Key Deliverables • Asset identifi
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• The possible rescheduling/timin
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Project leader T. Somtombo/ M. Mash
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Measurable outcome Activities/Proje
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72 Good Governance
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Communication strategy The District
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Stakeholders/partners Challenges Me
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2.6.2 INTERNAL AUDIT Services UNIT
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Challenges Measurable outcome Execu
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The SPU coordinating committee and
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We would like to highlight and comm
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3.1 Introduction to the Annual Fina
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3.2 Audit Report to the Annual Fina
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APPENDIX A QUALITY MATURITY MODEL O
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3.4 MFMA - Requirements The audit r
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IRONPORT LICENSES STATUS BEFORE 200
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provide sufficient evidence to iden
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25. The mayor did not submit to cou
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No. Matter Y N •The audit committ
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Usefulness and reliability of repor
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The overall operating results for t
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5. ACCUMULATED SURPLUS The balance
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13. LONG-TERM RECEIVABLES Long-term
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3.8 STATEMENT OF FINANCIAL PERFORMA
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3.10 CASH FLOW STATEMENT FOR THE YE
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1.1 Changes in Accounting Policy an
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Management has considered all the o
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2.7 Heritage Assets Heritage assets
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The municipality did not perform im
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Based on management’s judgement,
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Cash includes cash-on-hand (includi
Page 127 and 128: 5.5 Derecognition of Financial Asse
Page 129 and 130: 7.3 Transitional Provisions The rec
Page 131 and 132: 9.2.8 Sale of Goods Revenue from th
Page 133 and 134: of performance bonuses only when th
Page 135 and 136: amount of the Municipality’s net
Page 137 and 138: Changes in Accounting Estimates are
Page 139 and 140: 2.1 Reconciliation of Provision for
Page 141 and 142: 4.3 Cash and Cash Equivalents 2009
Page 143 and 144: Description Land and Buildings Infr
Page 145 and 146: The movement in Intangible Assets i
Page 147 and 148: Study Loans In terms of the MFMA no
Page 149 and 150: Unspent Conditional Grants have bee
Page 151 and 152: The municipality provides certain p
Page 153 and 154: The history of experienced adjustme
Page 155 and 156: 2009 2008 R R Present Value of Fund
Page 157 and 158: Interest Earned on Financial Assets
Page 159 and 160: The Financial Management Grant is p
Page 161 and 162: 20.11 Provincial: Office of the Pre
Page 163 and 164: 20.17 ProvinciaL: Department ROADS
Page 165 and 166: Remuneration of the Director: Finan
Page 167 and 168: 25. Impairment Losses 25.1 Impairme
Page 169 and 170: 29.1 Material Losses 2009 2008 R R
Page 171 and 172: Reserves Deferred Revenue Accumulat
Page 173 and 174: Operating Lease Liabilities R Accum
Page 175 and 176: The effect of the Correction of Err
Page 177: Incident Budgeted amounts exceeded:
Page 181 and 182: 2009 2008 R R Own Resources - - 9 4
Page 183 and 184: The capital structure of the munici
Page 185 and 186: Description Note ref in AFS Average
Page 187 and 188: 2009 2008 R R Long-term Receivables
Page 189 and 190: • The statutory valuation perform
Page 191 and 192: 44. CONTINGENT ASSETS 2009 2008 R R
Page 193 and 194: Appendices 193
Page 195 and 196: 3.13 Appendices to the AnnuAl FinAn
Page 197 and 198: Cost / Revaluation Accumulated Depr
Page 199 and 200: Appendix c - seGmentAl AnAlYsis oF
Page 201 and 202: Description 2008/2009 Actual 2008/2
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Page 205 and 206: Annexure A Three Year Capital Plan
Page 207 and 208: Project Number (1) Project Name Fun
Page 209 and 210: Project Number (1) Project Name Fun
Page 211 and 212: AUDIT REPORT FINDING: PROPERTY, PLA
Page 213 and 214: AUDIT REPORT FINDING: IRREGULAR EXP
Page 215 and 216: Acronyms 215
Page 217 and 218: 217
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