Entire Document - Chris Hani District Municipality

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• The possible rescheduling/timing of the roll-out to the various local municipalities should also be considered to ensure that the new system is put to use on all available modules. • As at year end no local municipality is scheduled for implementation in an attempt to restart the roll-out of the accounting system. 2.5.0.7 Conclusion Overall, the Budget and Treasury Office performed well in its attempt to achieve the Key Performance Areas that were set for it at the start of the year. Although some of the targets were not met, there were valid reasons why they were not achieved. 2.5.1 INFORMATION COMMUNICATION TECHNOLOGY UNIT 2.5.1.1 Introduction The mandate of the Information Communication Technology Unit is to provide information and communication technology service and support to the District Municipality and to provide secure, reliable and consistent platform for information accessibility. The unit is responsible for driving technological innovations, aligning ICT to the organisational strategic plan (IDP) and supplying and supporting ICT infrastructure for approximately 200 computers in 5 remote sites. 2.5.1.2 Strategic Objectives • Enable effective operation of the municipality’s service delivery functions by ensuring development, implementation and maintenance of appropriate systems. • Provide the crucial, secure and sustainable infrastructure based on the most appropriate technology. • Ensure access to accurate and timely information at all times for executive and management decision support. • Increase efficiency and effectiveness through continuing assessment, quality improvement and accountability to stakeholders. • Ensure development of an ICT Strategy and link it with ICT strategies of Local Municipalities. • Ensure effective and efficient electronic communication. • Formulate and implement ICT Policies. • Ensure availability of electronic communication systems (Internet and email). 2.5.1.3 Description of Activity The ICT unit is the support function reporting to the Municipal Manager. The function of the unit is co-sourced. Information systems are in-house and the infrastructure is supported internally with second line support from an external service provider. The District Municipality has a service level agreement with a service provider. The ICT functional services rendered include, but were not limited to the following: • Service delivery: Management of ICT services that involves a number of management practices to ensure that the services are provided as expected by Council, management and users. Service delivery involves: • Service level management • Capacity management • Availability management • Security management • Service support: Specification, implementation and support of hardware and software infrastructure including: • Desktop support (computers, printers, laptops and other ICT equipment) • Server support 66
• Network support (WAN, LAN, network equipment) • ICT systems security • Systems/Application • Email and internet • Service Desk (helpdesk and consumable provisioning) • Problem Management (Fault monitoring and recovery and problem analysis) • Configuration Management • ICT assets management 2.5.1.4 Performance Report Measurable outcome Activities/Project Description Project Leader Enhancement of SharePoint portal (Intranet) • Budget • Remote access to CHDM intranet • Create user groups on intranet use • Administration and security on SharePoint portal T. Somtombo/M Mashologu Budget 2008/09 R300 000 Key deliverables Due date 21 June 2009 Percent complete 70% Budget spent R106 188.33 • Site visit • SCM processes and appointment of service provider • Interview user departments • Training of user departments on content management Stakeholders/partners Challenges/Comments Measurable outcome Activities/Project Description Project leader • CHDM departments • Communications Unit • Service Provider/Microsoft • Site visit undertaken • SharePoint task team trained on SharePoint administration and InfoPath • Ongoing enhancement of the system • There will be no appointment of SP, development and administration undertaken internally. • Interviewing of user departments outstanding • Training of user departments on content management outstanding Review Master Systems Plan • Budget • Review of the existing 3-year master systems plan T. Somtombo/M. Mashologu Budget 2008/09 R75 000 Key deliverables Solicit proposals for reviewing MSP SCM processes and appointment of Service Provider Due date March 2009 Percent complete 100% Budget spent Stakeholders/partners Challenges/Comments Measurable outcome Activities/Project Description R0 • CHDM • Service Provider • SITA completed reviewing the document and it is now with CHDM for acceptance. • Because it has been years since the development of the initial document most data is outdated. • Development of another 3-year MSP budgeted for in the next financial year. New project ICT Audit • Budget • Assessment of ICT infrastructure • Compilation of report with recommendations on state of ICT infrastructure 67
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Table of Contents PART ONE: INTRODU
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PART ONE INTRODUCTION AND OVERVIEW
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providing us with your comments, vi
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SPECIAL PROGRAMMES SUCH AS YOUTH, W
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1.3.4 Values • Respect and Divers
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1.4 OVERVIEW OF THE MUNICIPALITY Mp
Page 16 and 17: SMME Development The District funde
Page 18 and 19: Corporate Services Directorate Ayan
Page 20 and 21: NAME OF SCHEME NUMBER OF MEMBERS AS
Page 22 and 23: organisation, can be seen to be inf
Page 24 and 25: 2.1.4.5 Power Track Vehicle Managem
Page 26 and 27: 2.2.0.1 Introduction A huge allocat
Page 28 and 29: In the 2008/2009 financial year Wat
Page 30 and 31: Integrated Planning and Economic De
Page 32 and 33: The implementation of housing co-or
Page 34 and 35: Livestock Improvement (Marketing Fa
Page 36 and 37: Chris Hani Month events Measurable
Page 38 and 39: Percentage Complete 99,9% Budget Sp
Page 40 and 41: Regional/LED Strategy Measurable Ou
Page 42 and 43: Health and Community Services Direc
Page 44 and 45: Due to the success of this project
Page 46 and 47: In observing HIV/AIDS days the CHDM
Page 48 and 49: Budget 2008/09 Key Deliverables •
Page 50 and 51: Challenges& Proposed Solutions Meas
Page 52 and 53: Budget Spent R125 000 Stakeholder/
Page 54 and 55: 2.4.4 Disaster Management UNIT This
Page 56 and 57: critical areas. 2.4.4.5 INCIDENTS O
Page 58 and 59: 2.4.5 Fire and Emergency Services U
Page 60 and 61: Stakeholders/partners Challenges Me
Page 62 and 63: 2.5.0.1 Introduction For the financ
Page 64 and 65: Key Deliverables • Asset identifi
Page 68 and 69: Project leader T. Somtombo/ M. Mash
Page 70 and 71: Measurable outcome Activities/Proje
Page 72 and 73: 72 Good Governance
Page 74 and 75: Communication strategy The District
Page 76 and 77: Stakeholders/partners Challenges Me
Page 78 and 79: 2.6.2 INTERNAL AUDIT Services UNIT
Page 80 and 81: Challenges Measurable outcome Execu
Page 82 and 83: The SPU coordinating committee and
Page 84 and 85: We would like to highlight and comm
Page 87 and 88: 3.1 Introduction to the Annual Fina
Page 89 and 90: 3.2 Audit Report to the Annual Fina
Page 91 and 92: APPENDIX A QUALITY MATURITY MODEL O
Page 93 and 94: 3.4 MFMA - Requirements The audit r
Page 95 and 96: IRONPORT LICENSES STATUS BEFORE 200
Page 97 and 98: provide sufficient evidence to iden
Page 99 and 100: 25. The mayor did not submit to cou
Page 101 and 102: No. Matter Y N •The audit committ
Page 103 and 104: Usefulness and reliability of repor
Page 105 and 106: The overall operating results for t
Page 107 and 108: 5. ACCUMULATED SURPLUS The balance
Page 109 and 110: 13. LONG-TERM RECEIVABLES Long-term
Page 111 and 112: 3.8 STATEMENT OF FINANCIAL PERFORMA
Page 113 and 114: 3.10 CASH FLOW STATEMENT FOR THE YE
Page 115 and 116: 1.1 Changes in Accounting Policy an
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Management has considered all the o
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2.7 Heritage Assets Heritage assets
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The municipality did not perform im
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Based on management’s judgement,
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Cash includes cash-on-hand (includi
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5.5 Derecognition of Financial Asse
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7.3 Transitional Provisions The rec
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9.2.8 Sale of Goods Revenue from th
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of performance bonuses only when th
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amount of the Municipality’s net
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Changes in Accounting Estimates are
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2.1 Reconciliation of Provision for
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4.3 Cash and Cash Equivalents 2009
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Description Land and Buildings Infr
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The movement in Intangible Assets i
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Study Loans In terms of the MFMA no
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Unspent Conditional Grants have bee
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The municipality provides certain p
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The history of experienced adjustme
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2009 2008 R R Present Value of Fund
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Interest Earned on Financial Assets
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The Financial Management Grant is p
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20.11 Provincial: Office of the Pre
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20.17 ProvinciaL: Department ROADS
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Remuneration of the Director: Finan
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25. Impairment Losses 25.1 Impairme
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29.1 Material Losses 2009 2008 R R
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Reserves Deferred Revenue Accumulat
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Operating Lease Liabilities R Accum
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The effect of the Correction of Err
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Incident Budgeted amounts exceeded:
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38.7 Non-Compliance with Chapter 11
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2009 2008 R R Own Resources - - 9 4
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The capital structure of the munici
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Description Note ref in AFS Average
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2009 2008 R R Long-term Receivables
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• The statutory valuation perform
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44. CONTINGENT ASSETS 2009 2008 R R
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Appendices 193
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3.13 Appendices to the AnnuAl FinAn
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Cost / Revaluation Accumulated Depr
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Appendix c - seGmentAl AnAlYsis oF
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Description 2008/2009 Actual 2008/2
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203
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Annexure A Three Year Capital Plan
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Project Number (1) Project Name Fun
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Project Number (1) Project Name Fun
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AUDIT REPORT FINDING: PROPERTY, PLA
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AUDIT REPORT FINDING: IRREGULAR EXP
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Acronyms 215
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