Entire Document - Chris Hani District Municipality

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Stakeholders/partners Challenges Measurable outcome Activities/Project Description Project leader Budget 2008/9 CHDM departments, service providers • Lack of Co-operation from departments in terms of giving information at the time required which leads to late publication of the newsletter. • Shortage of personnel and slow supply chain processes COMMUNICATE CHDM PROGRAMMES, PLANS, ACHIEVEMENTS, CHALLENGES AND ENCOURAGE COMMUNITY PARTICIPATION • Research and organise media interviews on pertinent issues (political leadership taking the lead) • Issue media statements, maintain good relations with media houses • Media monitoring and advise on perceptions • Promote community participation platforms Communications Manager R1m Key deliverables • An informed community that is able to make informed decisions Collect information • Frame media plans • Schedule talk show slots for the whole financial year including ad hoc requirements • Information dissemination Due date June 2009 Percent complete 100% Budget spent R980 000 Stakeholders/partners Challenges Measurable outcome Activities/Project Description Project leader Media Houses Information not forthcoming from departments. Delays in processing Communications Policy which facilitates flow of information. Shortage of personnel means media statements not issued as often as they should be. Reluctance of directorates to designate communication custodians as required for easy flow of information. Inability to produce A5s due to lack of resources (equipment and human resources) MARKET CHDM PROGRAMMES AND COMPLY WITH MFMA Maintain a compliant website. Research and upload information. Communications Manager Budget 2008/09 R50 000 Key deliverables Functional Municipal website that allows internal & external stakeholders to be conversant with the operations of municipality. Market district municipality. Due date June 2009 Percent complete 90% Budget spent R10 000 Stakeholders/partners CHDM departments and sections, service provider Challenges Information acquisition remains a challenge (notices, job advertisements, tender adverts – advertised in media without informing communications to upload same on the website). No communication reps in departments. Workload impacting negatively. Measurable outcome TO PRODUCE A COMPLIANT ANNUAL REPORT AND MEET DEADLINES Activities/Project Description Project leader • Collate and compile information from departments and sections • Appoint service provider • Design and Production • Publication • Distribution Communications Manager Budget 2008/09 R200 000 Key deliverables Inform public about achievements, challenges and financial standing of the district municipality. Due date June 2009 Percent complete 100% Budget spent R155 000 Stakeholders/partners Challenges CHDM departments, service provider Some departments not adhering to set reporting format and some units not reporting despite numerous calls for information. 76
Measurable outcome Activities/Project Description Project leader TO DEVELOP A MANUAL AND COMPLY WITH PROMOTION OF ACCESS TO INFORMATION ACT • (Review and implementation) • Consultation (stakeholder involvement) • Consolidation and editing of comments • Produce reviewed manual • Council adopt manual Communications Manager Budget 2008/09 R10 000 Key deliverables Facilitate access to information that is of public interest Due date June 2009 Percent complete 0% Budget spent Stakeholders/partners Challenges Measurable outcome Activities/Project Description Project leader R0 • HODs, Archives section • General public Project delayed – shortage of staff to implement. Placing of responsibility with Communications being investigated. TO DEVELOP A SUSTAINABLE BRAND FOR THE INSTITUTION • Development of corporate identity manual and implementation • Create templates, banners, promotional material, corporate gifts, tablecloths, paper bags, name tags, business cards, and stationery. Communications Manager Budget 2008/09 R300 000 Key deliverables To have a uniform corporate identity that enhances the face of the municipality. Production of corporate identity manual, rebranding of institution per plan, Due date June 2009 Percent complete 100% Budget spent R300 000 Stakeholders/partners Challenges/comments Measurable outcome Activities/Project Description Project leader Service providers, internal departments Funding insufficient for roll out plan to be completely implemented. Supply chain processes too slow. Cooperation from departments minimal TO DEVELOP A MARKETING STRATEGY TO MARKET CHRIS HANI DM AND IMPLEMENT MARKETING PROGRAMMES Develop and implement a marketing strategy, source service provider Communications Manager Budget 2008/09 R500 000 Key deliverables Market district as a tourism and investment destination Due date June ‘09 Percent complete 10% Budget spent Stakeholders/partners R0 Service providers, IPED, tourism organizations, Business Challenges Delay in the appointment of Marketing and Events officer - 77
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Table of Contents PART ONE: INTRODU
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PART ONE INTRODUCTION AND OVERVIEW
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providing us with your comments, vi
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SPECIAL PROGRAMMES SUCH AS YOUTH, W
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1.3.4 Values • Respect and Divers
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1.4 OVERVIEW OF THE MUNICIPALITY Mp
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SMME Development The District funde
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Corporate Services Directorate Ayan
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NAME OF SCHEME NUMBER OF MEMBERS AS
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organisation, can be seen to be inf
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2.1.4.5 Power Track Vehicle Managem
Page 26 and 27: 2.2.0.1 Introduction A huge allocat
Page 28 and 29: In the 2008/2009 financial year Wat
Page 30 and 31: Integrated Planning and Economic De
Page 32 and 33: The implementation of housing co-or
Page 34 and 35: Livestock Improvement (Marketing Fa
Page 36 and 37: Chris Hani Month events Measurable
Page 38 and 39: Percentage Complete 99,9% Budget Sp
Page 40 and 41: Regional/LED Strategy Measurable Ou
Page 42 and 43: Health and Community Services Direc
Page 44 and 45: Due to the success of this project
Page 46 and 47: In observing HIV/AIDS days the CHDM
Page 48 and 49: Budget 2008/09 Key Deliverables •
Page 50 and 51: Challenges& Proposed Solutions Meas
Page 52 and 53: Budget Spent R125 000 Stakeholder/
Page 54 and 55: 2.4.4 Disaster Management UNIT This
Page 56 and 57: critical areas. 2.4.4.5 INCIDENTS O
Page 58 and 59: 2.4.5 Fire and Emergency Services U
Page 60 and 61: Stakeholders/partners Challenges Me
Page 62 and 63: 2.5.0.1 Introduction For the financ
Page 64 and 65: Key Deliverables • Asset identifi
Page 66 and 67: • The possible rescheduling/timin
Page 68 and 69: Project leader T. Somtombo/ M. Mash
Page 70 and 71: Measurable outcome Activities/Proje
Page 72 and 73: 72 Good Governance
Page 74 and 75: Communication strategy The District
Page 78 and 79: 2.6.2 INTERNAL AUDIT Services UNIT
Page 80 and 81: Challenges Measurable outcome Execu
Page 82 and 83: The SPU coordinating committee and
Page 84 and 85: We would like to highlight and comm
Page 87 and 88: 3.1 Introduction to the Annual Fina
Page 89 and 90: 3.2 Audit Report to the Annual Fina
Page 91 and 92: APPENDIX A QUALITY MATURITY MODEL O
Page 93 and 94: 3.4 MFMA - Requirements The audit r
Page 95 and 96: IRONPORT LICENSES STATUS BEFORE 200
Page 97 and 98: provide sufficient evidence to iden
Page 99 and 100: 25. The mayor did not submit to cou
Page 101 and 102: No. Matter Y N •The audit committ
Page 103 and 104: Usefulness and reliability of repor
Page 105 and 106: The overall operating results for t
Page 107 and 108: 5. ACCUMULATED SURPLUS The balance
Page 109 and 110: 13. LONG-TERM RECEIVABLES Long-term
Page 111 and 112: 3.8 STATEMENT OF FINANCIAL PERFORMA
Page 113 and 114: 3.10 CASH FLOW STATEMENT FOR THE YE
Page 115 and 116: 1.1 Changes in Accounting Policy an
Page 117 and 118: Management has considered all the o
Page 119 and 120: 2.7 Heritage Assets Heritage assets
Page 121 and 122: The municipality did not perform im
Page 123 and 124: Based on management’s judgement,
Page 125 and 126: Cash includes cash-on-hand (includi
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5.5 Derecognition of Financial Asse
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7.3 Transitional Provisions The rec
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9.2.8 Sale of Goods Revenue from th
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of performance bonuses only when th
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amount of the Municipality’s net
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Changes in Accounting Estimates are
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2.1 Reconciliation of Provision for
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4.3 Cash and Cash Equivalents 2009
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Description Land and Buildings Infr
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The movement in Intangible Assets i
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Study Loans In terms of the MFMA no
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Unspent Conditional Grants have bee
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The municipality provides certain p
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The history of experienced adjustme
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2009 2008 R R Present Value of Fund
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Interest Earned on Financial Assets
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The Financial Management Grant is p
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20.11 Provincial: Office of the Pre
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20.17 ProvinciaL: Department ROADS
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Remuneration of the Director: Finan
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25. Impairment Losses 25.1 Impairme
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29.1 Material Losses 2009 2008 R R
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Reserves Deferred Revenue Accumulat
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Operating Lease Liabilities R Accum
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The effect of the Correction of Err
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Incident Budgeted amounts exceeded:
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38.7 Non-Compliance with Chapter 11
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2009 2008 R R Own Resources - - 9 4
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The capital structure of the munici
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Description Note ref in AFS Average
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2009 2008 R R Long-term Receivables
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• The statutory valuation perform
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44. CONTINGENT ASSETS 2009 2008 R R
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Appendices 193
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3.13 Appendices to the AnnuAl FinAn
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Cost / Revaluation Accumulated Depr
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Appendix c - seGmentAl AnAlYsis oF
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Description 2008/2009 Actual 2008/2
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Annexure A Three Year Capital Plan
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Project Number (1) Project Name Fun
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Project Number (1) Project Name Fun
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AUDIT REPORT FINDING: PROPERTY, PLA
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AUDIT REPORT FINDING: IRREGULAR EXP
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Acronyms 215
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