Entire Document - Chris Hani District Municipality

• Asset Management.
• Revenue Management.
• Capacity building in the form of continued training of financial management Interns, Councillors and officials.
2.5.0.4 Key Issues for 2008/2009
In addition to managing the day-to-day functions related to financial- and cash management, as well as focussing on
the achievement of the Key Performance Targets as set out below, the following activities were undertaken:
• During the first quarter, the Annual Financial Statements had to be prepared and submitted to the office of the Auditor
General. Although some difficulties were experienced in the preparation of the statements, great progress was made
in capacitating more staff in this process. The financial statements were submitted to the office of the Auditor General
on time.
• During the second quarter, the office of the Auditor General had to be accommodated in order to perform the statutory
audit of the financial statements for the year ended 30 June 2008. The actual audit commenced during September
2008, shortly after the submission of the annual financial statements preceded by an interim audit that commenced
during the month of August.
• During the third quarter, the office of the Auditor General completed their audit processes in respect of the 2008
financial year and produced the final management and audit reports before the end of the quarter. The adjustment
budget was prepared, tabled and adopted on February 2009. Immediately after this, the draft budget processes were
started and the draft budget was adopted by Council on 25 March 2009.
• During the fourth quarter, an action plan on matters raised by the Auditor General was prepared and tabled before
Council together with the audit report. The year-end action plan towards the preparation of annual financial statements
was also prepared and the planned processes were commenced concurrently with the MFMA GRAP implementation
plan that was already being implemented. The final draft budget was completed, tabled and adopted by Council on
26 May 2009.
2.5.0.5 Performance Report
In line with the Council’s Performance Management System for the Section 57 Heads of Departments, the Department
set itself some Key Performance Indicators and Targets to be reached during the year under review.
These Indicators and Targets were grouped under the following Performance Areas:
• Sound Financial Management
• Accounting and Reporting
• Financial Sustainability
• Internal Institutional Capacity
• External Institutional Capacity
Measurable Outcome
Sound Financial Management
Activities/Project Description
• Convert to an electronic, fully integrated asset register.
• Put annual budget process plan in place.
• Adhere to the MTEF budget time frames.
• Address prior audit report issues and prepare for current audit.
Project Leaders Mr. Pambaniso, Mr. Lolwana & Ms Myataza
Budget 2008/2009
R300 000 for Asset Register
63