Entire Document - Chris Hani District Municipality

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Challenges Measurable outcome Execution of the Internal Audit Plan Activities/Project Description Project leader • Review of Annual Financial Statements • Performance Management System • Policies and Procedures • Income and Debtors • Fixed Assets and Fleet Management • MFMA Compliance • DORA Compliance • Follow up on prior year Internal Audit Findings • Follow up on prior year External Audit Findings • Risk Assessments • SCM Mrs. Dusubana Budget 2008/09 R100 000.00 Key deliverables Report on the adequacy and effectiveness of Internal Controls in the above mentioned areas Performance report for the institution Due date June 2009 Percent complete 40% Budget spent Stakeholders/partners Internal Internal Audit Team Consultants Challenges Management Due to delays incurred in appointing the service provider the Internal Audit plan could not be finalised. Only four projects were undertaken and completed by the Internal Audit staff i.e. review of AFS, Follow up of prior year external audit findings, Risk Assessments and PMS 2.6.2.4 CONCLUSION The effectiveness of Internal Audit was reviewed by the Audit Committee where certain deficiencies were highlighted and the Unit is in the process of rectifying those areas. 80
2.6.3 SPECIAL PROGRAMMES UNIT (SPU) 2.6.3.1 Introduction The mandate of this unit is to champion the redress of the marginalized, disadvantaged or vulnerable groups because of patriarchy, age or being differently-abled who are often outside of the mainstream of decision-making and power. The unit also seeks to broaden the consciousness of society in general about the challenges facing the targeted groups and provide real opportunities for advancing the interests of targeted groups. These target groups include women by virtue of gender oppression and thus the triple oppression that they face, youth as a social strata that were particularly affected by apartheid but also the position that they occupy in society as a transitional stage between child-hood and adulthood, people with disabilities who have special needs and face discrimination, children who are the most vulnerable sector in any society and the elderly who too have special needs. 2.6.3.2 OBJECTIVES OF SPU The central function of the SPU is to ensure the mainstreaming and integration of gender, disability, youth, children and the elderly issues into all of Municipality’s structures, processes, methods and strategies. The unit capacitates and coordinates programmes through regular meetings and focal points at the district level and all local counterparts. It must monitor and evaluate progress made by various municipal departments in mainstreaming issues affecting targeted groups. 2.6.3.3 MAINSTREAMING AND INTEGRATION OF TARGETED GROUPS Generally all municipal departments are integrating and mainstreaming issues affecting targeted groups on economic participation, education and skills development, information, communications and technology, policy development and implementation. A lot of improvement needs to done particularly around supply chain and procurement areas. The following programmes were undertaken by internal departments to empower targeted groups across the district municipality on learnerships in electricity distribution, municipal finance, administration, tourism, infrastructure, agriculture and manufacturing. Indeed targeted groups benefited directly from school greening, community garden, cleaning campaign, and lapesi. Learners were chosen from all local municipalities and participated in the E-Cooperatives programmes in a partnership with the Presidential National Commission on Information Society and Development and an ICDL project undertaken together with the Department of Communication benefited young people from all local municipalities. The following projects and programmes were supported Hewu Music Academy, Glen Grey Youth Gardening, Shiloh Irrigation Disability, Chris Hani Football tournament, Girl Guides and Queenstown F1 Power-boat Youth Development program. The following institutional days were observed a successful institutional National Women’s Day, National Children’s Day by children across the district, International Day of People with Disabilities, Youth Day in Sakhisizwe local municipality and young people from our district participated in the national youth debate on a number of difficult subject matters, in partnership with the office of the public protector and South African Human Rights Commission, Human Rights Day was observed targeting farm areas. The International 16 Days of Activism against women and children abuse campaign was observed and the National Closure of the campaign addressed by the State President was hosted in partnership with our district municipality. In progress is the development of the youth and women policies and strategies to ensure the effective mainstreaming. 81
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Table of Contents PART ONE: INTRODU
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PART ONE INTRODUCTION AND OVERVIEW
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providing us with your comments, vi
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SPECIAL PROGRAMMES SUCH AS YOUTH, W
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1.3.4 Values • Respect and Divers
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1.4 OVERVIEW OF THE MUNICIPALITY Mp
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SMME Development The District funde
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Corporate Services Directorate Ayan
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NAME OF SCHEME NUMBER OF MEMBERS AS
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organisation, can be seen to be inf
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2.1.4.5 Power Track Vehicle Managem
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2.2.0.1 Introduction A huge allocat
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In the 2008/2009 financial year Wat
Page 30 and 31: Integrated Planning and Economic De
Page 32 and 33: The implementation of housing co-or
Page 34 and 35: Livestock Improvement (Marketing Fa
Page 36 and 37: Chris Hani Month events Measurable
Page 38 and 39: Percentage Complete 99,9% Budget Sp
Page 40 and 41: Regional/LED Strategy Measurable Ou
Page 42 and 43: Health and Community Services Direc
Page 44 and 45: Due to the success of this project
Page 46 and 47: In observing HIV/AIDS days the CHDM
Page 48 and 49: Budget 2008/09 Key Deliverables •
Page 50 and 51: Challenges& Proposed Solutions Meas
Page 52 and 53: Budget Spent R125 000 Stakeholder/
Page 54 and 55: 2.4.4 Disaster Management UNIT This
Page 56 and 57: critical areas. 2.4.4.5 INCIDENTS O
Page 58 and 59: 2.4.5 Fire and Emergency Services U
Page 60 and 61: Stakeholders/partners Challenges Me
Page 62 and 63: 2.5.0.1 Introduction For the financ
Page 64 and 65: Key Deliverables • Asset identifi
Page 66 and 67: • The possible rescheduling/timin
Page 68 and 69: Project leader T. Somtombo/ M. Mash
Page 70 and 71: Measurable outcome Activities/Proje
Page 72 and 73: 72 Good Governance
Page 74 and 75: Communication strategy The District
Page 76 and 77: Stakeholders/partners Challenges Me
Page 78 and 79: 2.6.2 INTERNAL AUDIT Services UNIT
Page 82 and 83: The SPU coordinating committee and
Page 84 and 85: We would like to highlight and comm
Page 87 and 88: 3.1 Introduction to the Annual Fina
Page 89 and 90: 3.2 Audit Report to the Annual Fina
Page 91 and 92: APPENDIX A QUALITY MATURITY MODEL O
Page 93 and 94: 3.4 MFMA - Requirements The audit r
Page 95 and 96: IRONPORT LICENSES STATUS BEFORE 200
Page 97 and 98: provide sufficient evidence to iden
Page 99 and 100: 25. The mayor did not submit to cou
Page 101 and 102: No. Matter Y N •The audit committ
Page 103 and 104: Usefulness and reliability of repor
Page 105 and 106: The overall operating results for t
Page 107 and 108: 5. ACCUMULATED SURPLUS The balance
Page 109 and 110: 13. LONG-TERM RECEIVABLES Long-term
Page 111 and 112: 3.8 STATEMENT OF FINANCIAL PERFORMA
Page 113 and 114: 3.10 CASH FLOW STATEMENT FOR THE YE
Page 115 and 116: 1.1 Changes in Accounting Policy an
Page 117 and 118: Management has considered all the o
Page 119 and 120: 2.7 Heritage Assets Heritage assets
Page 121 and 122: The municipality did not perform im
Page 123 and 124: Based on management’s judgement,
Page 125 and 126: Cash includes cash-on-hand (includi
Page 127 and 128: 5.5 Derecognition of Financial Asse
Page 129 and 130: 7.3 Transitional Provisions The rec
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9.2.8 Sale of Goods Revenue from th
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of performance bonuses only when th
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amount of the Municipality’s net
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Changes in Accounting Estimates are
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2.1 Reconciliation of Provision for
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4.3 Cash and Cash Equivalents 2009
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Description Land and Buildings Infr
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The movement in Intangible Assets i
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Study Loans In terms of the MFMA no
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Unspent Conditional Grants have bee
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The municipality provides certain p
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The history of experienced adjustme
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2009 2008 R R Present Value of Fund
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Interest Earned on Financial Assets
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The Financial Management Grant is p
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20.11 Provincial: Office of the Pre
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20.17 ProvinciaL: Department ROADS
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Remuneration of the Director: Finan
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25. Impairment Losses 25.1 Impairme
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29.1 Material Losses 2009 2008 R R
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Reserves Deferred Revenue Accumulat
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Operating Lease Liabilities R Accum
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The effect of the Correction of Err
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Incident Budgeted amounts exceeded:
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38.7 Non-Compliance with Chapter 11
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2009 2008 R R Own Resources - - 9 4
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The capital structure of the munici
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Description Note ref in AFS Average
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2009 2008 R R Long-term Receivables
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• The statutory valuation perform
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44. CONTINGENT ASSETS 2009 2008 R R
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Appendices 193
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3.13 Appendices to the AnnuAl FinAn
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Cost / Revaluation Accumulated Depr
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Appendix c - seGmentAl AnAlYsis oF
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Description 2008/2009 Actual 2008/2
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Annexure A Three Year Capital Plan
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Project Number (1) Project Name Fun
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Project Number (1) Project Name Fun
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AUDIT REPORT FINDING: PROPERTY, PLA
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AUDIT REPORT FINDING: IRREGULAR EXP
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Acronyms 215
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