standard operating procedure college station fire department

SUBJECT: Personal Leave POLICY: 100.6.40
CATEGORY: Employee Absence PAGE: 2 of 2
Personal leave may be used in one hour increments for emergencies that may arise during
employees shift or for doctor appointments that cannot be scheduled during employees time off.
All personal leave will be recorded by the station officer in the staffing schedule of the company
journal. Immediately upon return to duty the employee is required to fill out an "Application for
Leave of Absence" request.
Extended Sick Leave/Family Leave Policy:
All regular city employees qualify for the Family and Medical Leave Act of 1993 (FMLA) per the
City Policy and Procedure Manual.
Supervisors are required to complete the Notification of Leave Policy form (green sheet) for
Human Resources for any employee who is absent from work for 3 days or more (2 fire shifts).
Employees cannot work at any secondary employment while on sick leave or FMLA.
If FMLA is being used for the employees own illness or injury, restrictions as they may apply to
secondary employment must be reviewed by the appropriate fire department Division Head and the
Director of Human Resources.
Fire Department regular employees may need to request extended personal leave for serious illness.
Situations requiring the usage of time off for personal leave (sick leave) in excess of three (3) shifts,
where foreseeable, the employee will provide 30 days written notice through channels to the Fire
Chief. If the extended leave of absence covers a time table of a twelve (12) week period, notification
to Human Resources must be made immediately.
A serious illness is defined as an illness, injury, impairment or physical or mental condition that
involves inpatient care in a hospital, hospice or residential medical care facility or continuing
treatment by a health care provider. A health care provider is a doctor of medicine or osteopathy
who is authorized to practice medicine or surgery by the state in which the doctor practices.
The employee is required to provide medical certification, which includes the date condition began,
probable duration, medical facts, and a statement that the employee is unable to perform his/her
job.
If the employee’s accumulated sick leave is exhausted during this time, accumulated vacation leave
may be used.
Tardiness and Leave Without Pay
Tardiness without proper notification and permission will be considered "Absence Without
Leave" and the offender will be disciplined as follows using “Disciplinary Procedures” form from
CSFD SOP 200.05:
First Offense
Second Offense
Third Offense
Oral Warning
Written Warning
One Shift Suspension Without Pay
The period of these offenses will cover any consecutive six (6) month period. Habitual tardiness
may be grounds for further disciplinary action including the possibility of termination of
employment.
Employees who are going to be tardy must notify, by telephone, their respective station and
the On-Duty Officer of their situation by 0640 hours the morning of their assigned shift.
rev:4/94;3/99;10/99;4/01