standard operating procedure college station fire department

SUBJECT: Disciplinary Procedures SOP: 200.2.10
CATEGORY: Administrative Procedure PAGE: 2 of 5
2. The Station Officer will complete the Record of Employee Performance Conference (oral and written
warnings) form, counseling the employee concerning the problem or unacceptable behavior. The officer
will give suggestions for improvement and explain the consequences of continued unacceptable behavior or
job performance. This record shall be signed by both the employee and supervisor. Written warnings will
become part of the employee’s permanent personnel file located in the Human Resource Department.
3. The employee has the right to appeal the discipline. The employee has three working days to request a
hearing. If a hearing request is made, the Battalion Chief will arrange the hearing date and time with the
Assistant Fire Chief. The Assistant Fire Chief will review all pertinent information in the appeal and issue a
decision. The employee may then request to appeal the decision to the Fire Chief using the guidelines that
are found in the City Policy Manual.
4. The decision of the Fire Chief shall be final.
5. No appeal shall be permitted beyond the appeal to the Department Head for minor disciplinary action.
6. The employee may place a letter of rebuttal in their file if they do not agree with the ruling of the Fire
Chief.
C. SUSPENSION WITHOUT PAY OR RECLASSIFICATION WITH REDUCTION OF PAY: Suspension
without pay or reclassification with reduction of pay serves as a third step in the disciplinary process.
(Intermediate action) This documentation will be written by the Station Officer and followed through by the
Battalion Chief. The Battalion Chief will schedule a conference with the Assistant Fire Chief to review the
disciplinary action before any final action is taken.
1. The Station Officer will investigate the following; who was involved, witnesses involved, circumstances
surrounding the incident, when it happened, and how the situation can be avoided in the future.
2. The Station Officer will complete the Record of Employee Performance Conference (suspension or
reclassification) form, counseling the employee concerning the problem or unacceptable behavior. The
officer will give suggestions for improvement, explaining the actions that will be taken, future
consequences, and the employee's right of appeal. This record shall be signed by both the employee and
supervisor. This record will become part of the employee’s permanent personnel file located in the Human
Resource Department.
3. The employee may appeal the decision of the Fire Chief within five working days to the Review Board as
outlined in the "The City of College Station Policy and Procedures Manual, Disciplinary and Termination
Policy", approved by city council.
For the purposes of clarification working days will be considered Monday through Friday.
D. TEMPORARY SUSPENSION WITH PAY: An employee may be suspended with pay pending
investigation of misconduct, as set forth in the formal procedures for disciplinary hearings. Misconduct
includes, but not limited too: Theft, Gross insubordination, Intoxication on duty, Failure to follow direct
orders at the scene of an emergency, or Fighting in the workplace. The Battalion Chief can asses the
suspension immediately, but must notify the Assistant Fire Chief immediately of any suspensions.
rev:7/97;3/99;re#’d 11/02