User Manual

FORMAT DICTIONARYPropertiesSmartAddresser 5 is distributed with an empty User Defined Format Dictionary becauseit is impossible for SmartAddresser 5 to know how you will want to format yourdata. You can use the Format Dictionary to correct poor data entry. For instance, atdata entry, the country could be typed in a few different ways, like U.S.A. and US andUnited States. With the Format Dictionary you can choose the format that you like thebest and build a cross-reference. Follow the steps below to add items to the FormatDictionary:• In the Format window or Validate Records window, click on the User DefinedDictionary button. The Format Dictionary window will appear:• Click New.• Type in the Original entry and press Tab.• Type in the desired Formatted text.• To Delete all existing Formats click the Delete All button .• When you’ve finished editing the Format Dictionary click Close.The Format Dictionary will automatically save any changes made upon closing.191