User Manual

SmartAddresser 5* The Parse Phone check box will be enabled if one of the three phone fields is mappedto the data in the Input File Data. A Parse Phone window will appear after the file isimported so that you can determine the desired format for the phone data. See Parsingthe Phone Fields for more information.Optimize Database* Optimizing the Database improves performance when validating and presorting thelist. When you check the Optimize Database check box, SmartAddresser 5 displays theOptimize Database window after the file is imported so that you can determine theextent of optimization that you want the program to do. See Optimizing the Databasefor more information.Validate Records* The Validate Records check box will display the Validate Records window after the fileis imported and all requested optimization and parsing is complete. See ValidatingRecords for more information.Find Dups* The Show Duplicates check box will display the Show Duplicates window after the fileis imported and all requested optimization, parsing and validation is complete. It isrecommended that you Validate the records before you Show Duplicates. See DuplicateDetection for more information.Presort* The Presort check box will display the Presort Setup window after the file is importedand all requested optimization, parsing, validation, and duplicate detection iscomplete. See Presorting the Mail for more information.TIP!Your settings in the Open Setup window are always saved. The next time thatyou import a file, make sure that you want to keep the same settings.EXPORTING THE DATAThe Export feature allows you to save the data in your list to disk in many different fileformats. The Export Setup window supports the scope radio buttons so you can exportspecific sets of data. This feature also supports expression building, which will allow youto combine fields or separate the components of a field. Field widths can be adjusted,and the type of the field can be modified as well.54