User Manual

Duplicate DetectionResize field widths* Analyzes the data in each field and determines the longest value then reduceseach field length to the minimum size necessary to hold the respectiveinformation. Also resizes any field that has a required length to the requiredwidth. For example, it resizes the ZIP field to a width of 10.Order database for optimum performance* Permanently sorts the database by 5-digit ZIP code, city and address toincrease performance during Validation and Presort.Rebuild # indexes* SmartAddresser 5 creates indexes during processing. The indexes are storedso that they do not have to be recreated each time you repeat a process. Forinstance, if you were to choose By Company from the Sort menu,SmartAddresser 5 would create an index for sorting your list by company. Allindexes are deleted during optimization. If you would like the program torebuild the indexes that you have already created during processing check thisbox.• Click Optimize.For more information on deleting records or tagging records for deletion seeDeleting Records.VALIDATING THE DATASmartAddresser 5 includes a unique style of record validation that allows the user to setup and save the validation settings with check boxes. The check boxes are set up inthree categories; Integrity, Personalize and Output. This great feature provides the userwith ultimate control over the outcome of their validation process. At DatatechSmartSoft our goal is to meet all the needs of our customers. Some users may onlyneed to add the ZIP, + 4, and barcode to their data. Other users may need to add countydata or preserve the original address data.During validation, the program will look in up to ten address fields for data, beginning inthe ADDRESS field, and will continue checking ADDRESS2 through ADDRESS10 until itfinds a valid address match. When the program finds a match in any of theaforementioned fields, the validated address is swapped with the data in the ADDRESSfield. If an apartment, suite or building number is required to validate an address, the93