User Manual

Duplicate Detection• Click on the desired radio button that will best determine your scope fordeleting records. For information on scope radio buttons, see ConsistentWindow Formats.• Check the Pack Database box if you want all deleted records PERMANENTLYremoved from your database.• Check Recall Deleted to recall all previously deleted records in the list ifdesired.• Check Backup Deleted or Compress Backup if desired. When you chose tobackup your deleted items, a Save As dialog box will appear after you clickDelete so you can choose the name and location for your backup file.• Click Delete.When you have finished deleting records or checking for duplicates, the deleted recordswill still appear in the database, but they will be dim and the record will be tagged witha black bar in the left column of the list view as shown below.When you decide that you permanently want to remove all records that are tagged fordeletion from the list you will Pack the Database. See Packing the Database for furtherinstructions.DUPLICATING RECORDSThe Duplicate feature allows you to make copies of one or multiple records. This isuseful when you have different people at the same address. In this case, you canDuplicate the address and then change the contact name. You could also use Duplicateto create another list with a particular scope of records in the database.Follow the steps below to Duplicate records:• From the Edit menu, choose Duplicate.69