User Manual

SmartAddresser 5OPENING A DBF FILEIt is simple to open a DBF format with SmartAddresser 5. The program will preserve thefile structure when it is opened in SmartAddresser 5, unless you change it yourself whilein the program.Follow the steps below to open a DBF:• From the File menu, choose Open Database. An Open dialog box will appear.• In the Open dialog box, browse the hard disk and locate the desired file. Selectthe file and click OK.SmartAddresser 5 will immediately open the file.TIP!If the file does not open or an error occurs, try choosing Open List from the Filemenu so the program can determine the file format for you.A DBF will always have a Header Record. The Header Record contains the names of thefields. SmartAddresser 5 does have some required fields that allow the program tolocate the data during processing. When a DBF is opened, the Header Record isautomatically used to determine the field names.When you begin to process a DBF in SmartAddresser 5, all of the required field namesmay not be assigned to the coinciding data. In this case, the program will prompt you toassign the proper field names to the data with a Missing Fields window.TIP!Assigning field names to a DBF does not change the field name. The processonly cross-references the original field name to the SmartAddresser 5 fieldname.The Auto Map feature will cross reference the field names and use therequired SmartAddresser 5 field name if the field name exists in the Auto Map list. If thefield name is not cross-referenced in the Auto Map list, SmartAddresser 5 willrecommend that you add the required field by putting a plus sign in front of therequired field. The fields from the Database are displayed on the left side of thescreen. Your objective is to assign your DBF field name to the required SmartAddresser5 field name. If you do not assign data to the fields with the plus signs, the fields will beadded automatically.50