GDF Annual Report - Gauteng Provincial Treasury

SECTION 3: REPORT ON THE PERFORMANCE OF PROGRAMMESKEY ACHIEVEMENTSKey results achieved during the 2010 / 2011 financialyear include:• For the second successive year now the Unitwas awarded the prestigious ISO9001:2008certification by the SABS. This is indicative of thehigh standards of excellence and thoroughness ofthe procurement processes.• 2% of all Provincial spend on agricultural producehas been sourced directly from emerging farmers,thus assisting in creating decent work and buildinga growing, inclusive economy and sustainablelivelihoods.• 74, 1% of maintenance contracts for medicalequipment have been awarded to BEE supplierswho are Original Equipment Manufacturer(OEM) accredited agents. In addition 8% savingsamounting to R11, 2 million was realised on theprocurement of Medical Equipment.• Contracts Management Solution: The Structurehas been approved. Processes have been prepared,training finalised and the team is operational. 93%of awarded contracts are loaded (298 of 320). 77%of loaded contracts are automated (228 of 298).• Innovative and effective processes have beenimplemented to deal with process and regulatoryinhibitors to the payment of small businesses.~ Preparations for the piloting of electronicsubmission of supplier invoices have beenfinalised, resulting in reduced costs and theelimination of payment delays.~ An automated reconciliation system hasbeen piloted with 5 suppliers with the aim ofimproving their debtor’s management. Thesystem will be rolled out to an additional 10suppliers by March 2011.~ Preparations for the piloting of the PurchaseCard project during February have beenconcluded. The project objective is to enhancebusiness opportunities and improve cashflows especially for SMME’s.• The Accounts Payable Sub-directorate successfullycompleted the roll-out of E-invoicing at theremaining two Departments, i.e. GDID and GDRT.• Localisation of Vendors has been addressed inthe Pre-qualification process for 2010/11 andthis will be carried forward into 2011/12. A list ofpre-qualified Vendors indicating the geographiclocality of each Vendor has been made available toall GPG entities. Thus enabling entities to identifyVendors within their immediate vicinity, therebyultimately impacting service delivery positively andboosting local economies. A total of 3,246 vendorshave been registered successfully, 6,630 vendoramendments have been made thus servicingGPG more efficiently by providing updated vendorinformation.• The function of contract call-offs in the FMCG andMedical consumables commodities have beendecentralised to GPG entities as well as to theMedical Supplies Depot in Auckland Park, thusensuring speedy service delivery on certain goodsand services.• Automation of Pretoria Oral and Dental facilitywhich was not in scope in the 2010/11 financialyear was completed. This assisted the entity totransact directly on the system thereby speedingup purchasing needs. Automation of Emergency104104Annual Report 2010 / 2011