GDF Annual Report - Gauteng Provincial Treasury

SECTION 4: REPORT ANNUAL OF FINANCIAL THE ACCOUNTING STATEMENTS OFFICER• Completed the deployment of the E-journal projectto all departments and institutions, and theroll out of E-Receipting to all Health and SocialDevelopment entities.• Secured the approval of R1, 4bn in unauthorisedexpenditure by the provincial legislature. Thisapproval resulted in the removal of these liabilitiesfrom the books of affected departments.12.3 Outstanding matters under investigation• Our Forensic Business Unit undertook numerousinvestigations during the period under review.Their findings and recommendations are currentlybeing implemented by the respective managers.• We commissioned an investigation into doublepayments that we suspected to have occurredin another GPG department. On discovery ofthis infraction, we were concerned that moreof our systems could have been compromised,especially Persal and BAS. We therefore deemed itappropriate to initiate this investigation - becauseof transversal systems in which we all operate.The initial results of this investigation suggest thatthere are significant amounts that may have beenduplicated, and we are in the process of validatingthis information. As the investigation is currentlyunderway, we shall only be in a position to reporton its findings on conclusion of the exercise.12.4 Presentation of comparative information fornon-financial targetsThe Department has not presented comparativeachievements relating to the 2009/10 financial year inits report on performance information. This was due tonumerous changes in our strategic focus, which arosefrom the pronouncement of our merger.13. Events occurring after thereporting dateThe Provincial Legislature informed us that the budgetapproval process for the fiscal year 2011/12 may only becompleted during August 2011. In these circumstances,Section 29 of the Public Finance Management Actprescribes certain suspensive conditions which compelthe provincial government to only commit and cap itsbudget spending using its last approved budget andits month on month comparison, pending final budgetapproval by the legislature. In line with our mandatein the Province, other provincial departments wereinformed of this limitation. While this may have affectedthe operational scope of the province in terms of newprojects, the department implemented measuresto limit any negative impact. This was undertaken inconsultation with both provincial departments andthe Provincial Legislature. Nonetheless, the provincialbudget was approved during July 2011.14. SCOPA resolutionsAll resolutions received from the Standing Committeeon Public Accounts (SCOPA) were implemented to thesatisfaction of the committee.15. ApprovalThe Annual Financial Statements set out on pages 145to 204 have been approved by the Accounting Officer.………………………………S. LumkaAccounting Officer forThe Gauteng Department of FinanceDATE: 28 July 2011144144Annual Report 2010 / 2011Gauteng Department of Finance144