GDF Annual Report - Gauteng Provincial Treasury

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SECTION 3: REPORT ON THE PERFORMANCE OF PROGRAMMESOutputs/ keydeliverablesPerformance IndicatorsAnnual TargetActual performance against AnnualtargetReasons for deviationsModern budgeting andcontrol techniqueseffectively implementedin the unitEvidence of the implementationof modern budgeting andcontrol techniquesModern budgeting andControl techniquesEffectively implemented in unitThe unit successfully implemented theOutcome-Based Budgeting approachduring the 2011 MTEF budgetprocess.Evidence that staff memberssigned performanceagreements aligned to the SRMstrategyAll staff have SignedPerformanceagreements, aligned to the SRMstrategyPerformance Agreements signed by allthe members of the unit.Enhancement in theperformance of staffEvidence that performanceappraisals are completed4 Quarterly performanceAppraisals for all staffQuarterly Performance Appraisalsdone for all 4 quarters.Quarterly reports of Annual Reviewsto be provided in the interim whileawaiting a summary report ofappraisals by Friday 21/07/2011)Evidence that performance ofstaff members is enhancedImplementation of enhancedPerformance Managementprocesses and practicesRegular output reports submitted toHead of the Unit.Implementation of 2010MTEF BudgetEvidence that the 2010 budgethas been captured on BAS bydepartmentsEnsured capturing of the 2010main budget on BASBudget capture Certification receivedfrom departmentsEffective managementof the provincial budgetprocessEvidence that the provincialbudget process is managedeffectivelyAnnual tabling of main budget2011/12 Main Budget was tabled atthe Legislature on 01 March 2011.5050Annual Report 2010 / 2011
SECTION 3: REPORT ON THE PERFORMANCE OF PROGRAMMESKEY ACHIEVEMENTSReview of the provincial budget processThe unit reviewed the provincial budget process andre-engineered it in a manner that allowed for smoothtransition to the implementation to the Outcomes-Based Budgeting; improved allocative efficiency interms of resourcing government outcomes. Undertight circumstances, where there was a significantincrease in the demands from top management and theProvincial Executive, the budget process was managedeffectively to accommodate all strategic requests thatwere informing service delivery.Timeous, qualitative and accurate legislatedsubmissionsThe unit is required by legislation, i.e. PFMA andTreasury Regulations, to submit on time the financialand non-financial performance reports to the NationalTreasury. Within the tight timeframes and operatingwith less human capacity, the unit successfullycompiled and verified the quality of reports and furthersubmitted the following to the National Treasury;• Monthly and quarterly financial and non-financialreports; i.e. In-Year Monitoring and QuarterlyPerformance Reports;• Analysed and quality checked departmentalAnnual Performance Plans;• Compiled and verified the Main and Adjustmentbudget submission of provincial departments;• Published in the gazette the indicative annualallocations per school in the province as well asthe budgets of all hospitals in the province, asrequired by the Division of Revenue Act of 2010.Implementation of the Outcomes-Based Budgetingfor the 2011 MTEFIn the 2010/2011 financial year, the Presidentannounced the adoption of the Outcomes Approachto service delivery. This required all departmentsto ensure that their MTEF plans and budgets wereoutcomes driven.The unit championed the process (in collaboration withthe Gauteng Planning Commission) of implementingthe Outcomes-Based Budgeting for the 2011 MTEF.To ensure that this was achieved, a comprehensiveresearch paper was tabled and adopted at the FinanceLekgotla held in July 2010. This new approach toplanning and budgeting was adopted in the courseof the financial year. The unit revised its plans andprocesses to ensure the implementation of the processthat would give effect to the new political directives.Main and Adjustment Budget ForumThe Main and Adjustment Budget Forum is a key forumwhere Treasury engages all provincial departmentson new budget reforms and trains and workshopsdepartments on the 2011 MTEF budget preparationguidelines. This forum is central in ensuring thatall provincial departments understand the budgetpreparation frameworks that guide the preparationand compilation of the 2011 MTEF budget. This forumwas successfully held over two days in August 2010.Medium-Term Expenditure Committee engagementsIn the past, the Medium-Term Expenditure Committee(MTEC) meetings were held in the form of one-on-onesessions between Treasury and individual provincialdepartments. For the purposes of ensuring allocativeefficiency and optimally funding the governmentoutcomes, the entire MTEC engagement process wasreviewed.The process was customised to ensure that thediscussions focused on the extent to which provincialdepartments will contribute and achieve thegovernment outcomes. Instead of one-on-one sessions,the engagements were attended by the departmentprimarily responsible for a particular outcome,including departments that were regarded as supportdepartments. The Committee was also reviewed andconstituted representations from the Gauteng PlanningCommission, the Office of the Premier and the NationalTreasury.PBC engagementsThe Premier Budget Committee (PBC) is the highestresource allocation Committee in the province convenedby Treasury. The nature and character of the PBC wasalso reviewed to ensure that provincial departmentsmake submissions to the PBC demonstrating howGauteng Department of Finance51
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GDF Annual Report - Gauteng Provincial Treasury

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