GDF Annual Report - Gauteng Provincial Treasury

SECTION 3: REPORT ON THE PERFORMANCE OF PROGRAMMES7. Programme: PROVINCIALACCOUNTING SERVICESPurpose• To provide strategic leadership, guidance andsupport to all GPG departments in terms offinancial management.• To ensure that there is transparent and effectivefinancial management and reporting in theprovincial departments and entities.Strategic Objectives:• To provide proactive strategic and operationalinstitutional support to stakeholders, thusenabling them to deliver quality services.• To ensure the development and implementation ofintegrated and efficient systems and processes inFinance.• To provide cashbook and banking services to GPGdepartments.• To optimise cash flow management in GPG.• Optimum recovery and disclosure of monies owedto the GPG Departments.• To provide proactive strategic and operationalsupport in terms of tax legislations and otherstatutory deductions.• To optimise cash management and implementcash management systems for the Province.• Preparation of audited financial statementsfor the Provincial Revenue Fund and revenuemanagement including conditional grants.• To ensure effective and efficient management ofassets in GPG.• To provide guidance and support on accountingmatters to GPG Departments and entities, thusenabling quality financial reporting.Measurable objectives:• To ensure sufficient funds in order to fund theoperations of the Provincial Government.• Account for all monies received by GPG.• Collection of Employee, ex-employee and Supplierdebts, as per TR and PFMA• To ensure compliancy to legislative requirementand effective management of statutory deductionrelated ledger accounts.• To ensure sound revenue management for theprovince• To ensure accountability and transparency throughquality reporting.KEY ACHIEVEMENTS• Provincial Accounting Services (PAS) is a newprogramme within the Treasury Division. It wasestablished after reorganization in the provincethat was driven by the need to extract efficienciesthrough alignment of services and reconfigurationof processes. As a new programme, having tocontend with the challenges that are inherent inany mergers, PAS has performed exceptionally inthe short space of time. These achievements arehighlighted below:E-JournalGDF completed the deployment of the E-journal projectto all departments and institutions in February 2011. Thefunction of capturing journals was consequently migratedback to the departments thus according them autonomyin managing the ledger accounts. Amongst other benefitswere improving the operating efficiencies and reductionin processing cost of journals.Electronic Receipting (E-receipting)GDF has completed the roll out of the E-Receiptingproject to all Health and Social Development entitiesin July 2010. This has resulted in improvement ofoperating efficiencies amongst others is the reductionby 90% of manual receipts and deposits beingcaptured.Gauteng Department of Finance107