Program Description - Pellissippi State Community College

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and must identify the particular records to be disclosed, the purpose of the disclosure,
and the people to whom such disclosure is to be made. A copy of the
consent must be maintained with the student’s record. Unless the consent form
specifies that the information may be disclosed further, an attached statement
shall also include a warning against further disclosure by the recipient.
When the FBI or civil service investigators come to Pellissippi State to investigate
the backgrounds of students, these people report to Admissions and
Records to check such details as terms attended, courses taken, degree, gradepoint
average, date of birth, place of birth, and home address. Personnel in
Admissions and Records may identify the name and location of faculty members
who taught the student in question.
Before any information is released from Admissions and Records, the investigator
must produce a signed release form from the student, a copy of which is
filed in the student’s record. Under the Family Educational Rights and Privacy
Act, a Pellissippi State employee must view the release form before releasing any
information on a student.
D i s c l o s u re Pursuant to Subpoena. Pellissippi State must disclose confidential
student records pursuant to a lawfully issued subpoena or judicial order. Upon receipt
of a subpoena or judicial order, the appropriate custodian of records shall examine
the subpoena or order to verify that it has been executed by an officer of the court or
other authorized official. (The Office of General Counsel of TBR may be contacted
for assistance in verification.) Prior to disclosure, Pellissippi State must use responsible
efforts to notify the student of the receipt of the subpoena or order and of the
i n s t i t u t i o n ’s intent to comply. If the College is unable to contact the student prior to
the disclosure, it must do so as soon thereafter as is feasible. Oral notification should
be followed by a written confirmation, a copy of which shall be maintained along
with a copy of the subpoena and record of the disclosure with the student’s record.
D i s c l o s u re to Parents of Dependent Students. Pellissippi State may disclose
personally identifiable student records to parents of a student only if the student is a
dependent of the parent as defined in Section 152 of the Internal Revenue Code.
Disclosure to Officials of Other Schools and School Systems. Pellissippi
State may disclose confidential student records to officials of other schools or
school systems in which the student is currently enrolled or seeks or intends to
enroll, provided the following conditions are met:
• Pellissippi State makes a reasonable attempt to notify the student of the disclosure
at the student’s last known address.
• Pellissippi State provides the student a copy of the records.
• Pellissippi State provides the student an opportunity for a hearing upon
request.
The College does not have to attempt notice to students if the disclosure is initiated
by the student and if Pellissippi State includes a notice in its policies and
procedures that it forwards education records on request to a school in which a
student seeks or intends to enroll.
D i s c l o s u re of Deceased Student Records. Pellissippi State does not permit the
release of educational records of a deceased student without the written permission
of the executor/executrix (or parents/next of kin, if an executor/executrix has not
been appointed) of the deceased student.