coast guard morale, welfare, recreation manual - DOT On-Line ...

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Enclosure: (9) to COMDTINST M1710.13
MORALE FUND AUDIT GUIDE
1. Purpose. The purpose of a morale fund audit is to determine if
the financial status of the unit morale fund is accurately
stated on the Morale Fund Financial Statement (CG-2985) and to
determine if applicable regulations, policies, and procedures
are being adhered to in the conduct of day-to-day operations.
The full audit shall consist of review of the financial records
and transactions as listed in paragraph 3 below and a review of
the general inspection items contained in enclosure (2).
2. General. The auditor must become familiar with the provisions
of ,the MWR Manual before a competent audit can be made.
Particular attention should be given to chapters 4, 6, and 8.
The auditor must not only verify the accuracy of the financial
statements and supporting documents but must also evaluate the
internal controls and appraise the overall management of the
fund. The audited.CG-2985 shall be forwarded to the cognizant
authority via the chain of command, Whenever noncompliance with
regulations is found to exist,
a letter report shall be attached
to the audited report. The auditor may also use this letter to
provide constructive comments or suggestions concerning the
operation of the morale fund.
3. Review of Records and Transactions.
a.
b.
c.
d.
e.
f.
h.
i.
Ensure beginning net worth is the same as net worth of the
morale fund esta-blished by the last audit.
Compare all receipt records with deposit slips and check
book record and total all receipts since last audit.
Compare all expenditure records with canceled checks and
check book records. If a cash account is kept by the morale
fund, receipts delivery tickets, invoices, or other evidence
should be compared with the expenditure records. Total all
expenditures since last audit.
Review amount of funds in savings account and reserves at
time of last audit
withdrawal records
reserves.
and review all deposit
and statements. Total
,
records,
all savings and
Review the amount of total loans outstanding at the time of
the last audit,and all loans and repayments that have been
made during the interim period. Total all loans receivable.
Review amount of other assets at the time of the last audit.
Review all documents related to receipt and expenditures to
arrive at a current total.
Review and identify accounts payable and other liabilities
at the time of the last audit to ascertain which ones have
been liquidated during the interim period. Total current
outstanding accounts payable and other liabilities.
Verify accuracy of inventories on CG-5017's.
Review all items included in enclosure (3), MWR Inspection 1
Check List. CH-2