coast guard morale, welfare, recreation manual - DOT On-Line ...

8-E-3. b. (3) Except where cash accounts have been authorized,
all expenditures from established morale funds
shall be made by check only.
4. Cash Account.
(4) The checkbook shall be kept up to date. When
checks are written, bank charges incurred, or
deposits made, the checkbook shall promptly be
updated showing check number, date, payee,
reason of expenditure, and balance as
appropriate.
(5) All funds received shall be deposited within
five (5) working days.
(6) Districts, MLC's, and Headquarters units are
required to participate in the CGES cash
management program in accordance with
Comptroller Manual, Volume VII, Non-appropriated
Fund Activities Manual (COMDTINST M7010.5
(series)), Additionally, any morale fund which
maintains a balance in excess of $10,000 for
more than 30 percent of the year is also
required to participate. Exemption from this
requirement may be requested from Commandant
(G-PXM). All other morale funds are encouraged
to participate in the CGES Cash Management
Program. Units with significant average daily
balances can benefit from a greater interest
rate then normally received at local banking
institutions.
(7) Those accounts not participating in the CGES
Cash Management Program shall bank with a
reputable banking institution where deposits are
covered by Federal Insurance or where the banks
are designated as United States governmental
depository and financial agents, and are
authorized by the Treasury Department to carry
U. S. Government Accounts, against which they
have lodged collateral for the benefit of the
Treasury of the United States.
(8) Checking accounts must be reconciled to the bank
statement monthly.
a. When authorized by the district commanders,
commanders MLC's or commanding officers of
headquarters units, a cash account may be established
in addition to or in lieu of a checking account.
Authorization should be based on a known need for
8-6 CH-5