coast guard morale, welfare, recreation manual - DOT On-Line ...

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6-K-2. f.
g*
h.
.
1.
Ensure (if applicable) that all participating employees
are given the right to convert their life insurance
and comprehensive medical policy to other coverage.
Ensure (if applicable) that all participating employees
are aware of the option to withdraw their contributions
from the retirement program or to leave their
contributions in the plan.
Advise the district/MLC of the amount of potential
unemployment claims which may result from closure
action. District/MLC must provide for this potential
in subsequent budgets.
Advise the bank where unit morale funds are on
deposit, in writing, to forward the final bank
statement and any bank balance to Commandant (G-PXM),
successor to the account. Checks shall be made
payable to "Coast Guard Headquarters Trust Fund.“
Prepare a letter to the district/MLC which shall:
(1) State specifically that all steps listed above
have been taken and, if applicable, the status
of any outstanding obligations or claims against
the fund;
(2) state location where unit morale fund records
are stored:
(3) include an audited copy of final financial
statement; and
(4) prepare a check or postal money order payable to
Coast Guard Trust Fund for the remaining morale
funds, taking into consideration outstanding
checks and forward same to Commandant (G-PXM).
L. Borrowing. The borrowing of funds commercially or purchasing
on deferred payment plans without prior written authorization
from Commandant (G-PXM) is prohibited.
M. Loss of Morale Funds.
1. Small shortages which can be attributed to errors in
change making and are of a nonrecurrent nature should be
noted on the quarterly report with no further action.
2. Significant shortages should be reported immediately to
Commandant (G-PXM) via the chain of command for possible
relief under current insurance coverage. The information
required by the Comptroller Manual, Volume VII, Non-
appropriated Fund Activities Manual, (COMDTINST M7010.5
(series)), enclosure (21) must be included in the report.
6-15 CH-5