REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

During the technical evaluation, the State will calculate a point total for each Proposal that it evaluates. At
the sole discretion of the State, it may reject any Proposal receiving a significant number of zeros for
sections in the technical portions of the evaluation. The State may select those offerors submitting the
highest rated Proposals for the next phase. The number of Proposals that advance to the next phase will
be within the State’s discretion, but regardless of the number of Proposals selected, they always will be
the highest rated Proposals from this phase.
At any time during this phase, in the State’s sole discretion, it may ask an offeror to correct, revise, or
clarify any portions of its Proposal.
The State will document all major decisions and make these a part of the Contract file, along with the
evaluation results for each Proposal considered.
Demonstration. The offerors that rank the highest in the evaluation process will be invited to
demonstrate its proposed Drivers License and Identification Card solution, which includes the printing of a
finished State of Ohio Driver License and Identification Card. The State of Ohio will provide a dummy
data feed from the BASS system and the thin client environment or if proposed, the offeror must provide
the thick client environment. The offeror must integrate its proposed solution with the data feed and the
thin client environment. The offeror must furnish all hardware, software drivers, and consumables for the
demonstration. The offeror must conduct the demonstration with the exact same equipment, supplies,
etc. that it is proposing in its solution. The demonstration will be conducted at ODPS/BMV, Shipley
Building, 1970 W. Broad St, Columbus Ohio, 43223. All direct, indirect, and attendant costs of the
demonstration are the sole responsibility of the offeror. The offeror will have two (2) business days (16
hours) to setup, synchronize and prepare for the demonstration. The demonstration will not exceed two
(2) consecutive hours within one day. If equipment failure occurs during any point of the demonstration,
the offeror will be permitted one restart. If any additional equipment failures occur, the State may choose
to disqualify the offeror’s Proposal.
Samples of DL/IDs produced at the time of live demonstration will become the property of ODPS/BMV.
Failure to provide a live demonstration, failure to produce the required samples at time of the
demonstration, or observations made by evaluation committee of the live demonstration may result in
revisions of the State’s existing Proposal evaluations or failure to move into the next phase of the
evaluation process. All equipment and products furnished at the live demonstration must be the same
make and models listed in the offeror’s Proposal and intended to be delivered under Contract. The
Contractor may not deviate from products and equipment proposed in the RFP without written approval of
the State.
The offeror must demonstrate that the solution has the capability to be networked with the ODPS system
and the two (2) printers operate simultaneously at each facility.
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