REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

• Maintain a site log that details the hardware and software driver configurations for each site.
The site-log will be the property of the State, and one copy will be left on-site with the CSC or
DR or their designee and another copy will be sent to the ODPS point of contact.
• Apply asset ownership tags with the Contractor’s name to each hardware component and log
all asset information into a Microsoft Excel spreadsheet prior to the physical installation and
provide the electronic version and a paper version within fifteen (15) calendar days after the
installation is complete. Asset ownership tags on equipment must be uniformly placed. All of
the following information must be recorded and provided to the ODPS BMV: Model Number,
Serial Number, Asset Description, Location, and Asset ID Number. These site logs will be the
property of the State. One copy will be left on-site with the CSC and DR or their designee and
one copy will be sent to the ODPS BMV.
• Remove and dispose from the CSC and DR offices all packing, boxes, etc. used in the
shipping and installation of the hardware and software driver involved in this Project.
• Leave the office in a clean and neat state after installation is complete, and before the
Contractor’s work is accepted. Cabling must be neat, labeled and orderly.
• The Contractor must agree to provide expedited delivery service, if necessary, to maintain
the implementation schedule or to replace defective equipment at no additional cost.
• In the event of a change in the location of an existing CSC or DR location, the Contractor
shall be required to uninstall, reinstall, and test the DL/ID solution in the new location.
• The State reserves the right to move the hardware acquired under the Contract.
• The Contractor’s installation times and schedule must be finalized and approved by the
ODPS in accordance with the Installation Sequence provided in Supplement Nineteen.
Production installation will occur after normal business hours. Final installation times will be
finalized after the successful completion of the Beta Testing. The Contractor must provide onsite
support for a minimum of three hours the first morning of operating the new system.
Work Hours and Conditions. Alpha and Beta/Pilot Testing activities and planning and status meetings
that involve State staff will occur during normal working hours on State property Monday through Friday,
8:00 AM to 5:00 PM. The Contractor must provide a Project Manager that must work at the ODPS
Shipley building to manage the Project and serve as the primary communicator between the Contractor’s
staff and the ODPS staff for the entire statewide Project through final ODPS acceptance.
Supplement Four provides a listing of the CSC and DR office locations and hours of operation. The
Contractor must schedule installation and training to occur after the DR office scheduled hours of
operation.
PART TWO: SPECIAL PROVISIONS
Submittal of Deliverables. The Contractor must perform its tasks in a timely and professional manner
that produces Deliverables that fully meet the Contract’s requirements. And the Contractor must provide
the Deliverables no later than the due dates the Contract requires. At the time of delivery of a written
Deliverable, the Contractor must submit an original and one copy of each Deliverable, plus an electronic
copy. The Contractor must provide the electronic copy in a file format acceptable to the State.
By submitting a Deliverable, the Contractor represents that, to the best of its knowledge, it has performed
the associated tasks in a manner that meets the Contract’s requirements.
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