REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

5. Development and maintenance of a Work Breakdown Structure (WBS) to the
level of detail approved by the ODPS. The WBS will contain a project
schedule including:
a. Task and milestone names;
b. Estimates of resource requirements;
c. Resource assignments;
d. Scheduled start and finish dates;
e. Dependencies;
f. Critical path;
g. Percent complete; and
h. Ten working days for the ODPS to review, comment and approve
deliverables. The WBS will be developed and maintained by the
Contractor, using MS-Project project management software that will be
supplied by the ODPS. The project schedule must be updated and
communicated as part of the weekly status reports.
6. Project organization;
7. Key considerations and assumptions, including potential problem areas and
recommended solutions; and
8. Management approaches.
D. Develop and maintain a risk management plan, including key risks, constraints,
assumptions, planned responses, mitigation steps and any contingencies for each.
E. Develop and maintain other subsidiary management plans as required by the ODPS.
The subsidiary plans required will be determined by the ODPS point of contact with
input from the Contractor and will include any or all of the following:
1. Project Management Work Plan:
a. Scope management plan;
b. Schedule management plan, including a Gantt Chart for Project
Management Work Plan
c. Communications management plan;
2. Logging and control of open issues and pending decisions.
3. Attendance and presentation of project status at regularly-scheduled status
meetings.
4. Delivery of weekly status reports that contain, at a minimum, the following:
a. Updated WBS, along with a copy of the corresponding files (e.g. MS-
Project) on diskette or CD.
b. Status of planned tasks, deliverables and milestones, identifying
specifically, tasks, deliverables and milestones not on schedule and a
resolution plan to return to the planned schedule.
c. Anticipated tasks, deliverables and milestones to be completed in the
next week.
d. A problem tracking report that includes issues encountered, proposed
resolutions and actual resolutions.
e. Results of any tests.
f. Proposed changes to the work plan, if any.
g. Identification of Project staff (State or Contractor) assigned to specific
activities.
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