REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

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Calendar of Events. The schedule for the RFP process and the Work is given below. The State may change this schedule at anytime. If the State changes the schedule before the Proposal due date, it will do so through an announcement on the State Procurement Website’s question and answer area for this RFP. The Website announcement will be followed by an amendment to this RFP, also available through the State’s Procurement Website. After the Proposal due date and before the award of the Contract, the State will make schedule changes through the RFP amendment process. Additionally, the State will make changes in the Work schedule after the Contract award through the change order provisions in the General Terms and Conditions Attachment to this RFP. It is each prospective offeror’s responsibility to check the Website question and answer area for this RFP for current information regarding this RFP and its Calendar of Events through award of the Contract. Dates: Firm Dates RFP Issued: April 21, 2008 Inquiry Period Begins: April 21, 2008 Inquiry Period Ends: May 23, 2008 at 8:00 a.m. Proposal Due Date: June 3, 2008 at 11:00 a.m. Site Visits: Westerville Deputy Registrar, 17 Cherri Park Square, Westerville, OH 43085 on May 9, 2008 at 10:30 a.m. Franklin County CSC at the ODPS, Shipley Building, 1970 West Broad Street, Columbus, Ohio 43223 on May 9, 2008 at 1:30 p.m. Pre-Proposal Conference: Franklin County CSC in room 134, Motorcycle Training Room, of the ODPS Headquarters, the Shipley Building, 1970 West Broad Street, Columbus, Ohio 43223 on May 9, 2008 at 2:00 p.m. Estimated Dates Award Date: September 2, 2008 Estimated Work Dates Work Begins: September 8, 2008 There are references in this RFP to the Proposal due date. Unless it is clearly provided to the contrary in this RFP, any such reference means the date and time (Columbus, Ohio local time) that the Proposals are due and not just the date. Page 8 of 115
PART TWO: STRUCTURE OF THIS RFP Organization. This RFP is organized into five parts and has nine attachments. The parts and attachments are listed below. There also may be one or more supplements to this RFP listed below. Parts: Part 1 Executive Summary Part 2 Structure of this RFP Part 3 General Instructions Part 4 Evaluation of Proposals Part 5 Award of the Contract Attachments: Attachment One Evaluation Criteria Attachment Two Work Requirements and Special Provisions Attachment Three Requirements for Proposals Attachment Four General Terms and Conditions Attachment Five Sample Contract Attachment Six Offeror Certification Form Attachment Seven Offeror Profile Summary Attachment Eight Personnel Profile Summary Attachment Nine Cost Summary Supplements: Supplement One W-9 Form Supplement Two Technical Architecture Supplement Three Detail of how to create print file for Digitized Card Printer Supplement Four Deputy Registrar Location and hours Supplement Five DL/ID sales for last four fiscal years Supplement Six DL/ID Sales by location Supplement Seven Field Services District Offices Supplement Eight Background Check Form Supplement Nine Copies of DL/ID Cards Supplement Ten BMV Driver License Transaction Supplement Eleven Workflow Processes within the Agency Supplement Twelve Glossary Supplement Thirteen Confidentiality and Conduct Agreement Supplement Fourteen DL/ID Zones Supplement Fifteen Deputy Registrar Contract Expiration List Supplement Sixteen Organ Donor and Life Sustaining Power of Attorney Supplement Seventeen Consumable Replenishment Process Supplement Eighteen Requirements Checklist Supplement Nineteen Installation Sequence Supplement Twenty Motorola Symbol PD8750 Specifications Page 9 of 115
Page 1 and 2: REQUEST FOR PROPOSALS RFP NUMBER: 0
Page 3 and 4: Emergency Medical Services (EMS), H
Page 5 and 6: not providing the quality and relia
Page 7: Location State Fair (temporary agen
Page 11 and 12: a.m. This will be followed by a sec
Page 13 and 14: The State may reject any Proposal i
Page 15 and 16: During the technical evaluation, th
Page 17 and 18: Additional Demonstration Criteria M
Page 19 and 20: • Clarify its Proposal and ensure
Page 21 and 22: From the opening of the Proposals t
Page 23 and 24: ATTACHMENT ONE: EVALUATION CRITERIA
Page 25 and 26: Scored Criteria Weight Proposed can
Page 27 and 28: D. To accomplish the implementation
Page 29 and 30: the information, camera image, and
Page 31 and 32: F. Upon completion and approval of
Page 33 and 34: Each DL/ID card must be of such mat
Page 35 and 36: 9. Thermochromatic - Ink that exhib
Page 37 and 38: 15. Retro reflective device - Optic
Page 39 and 40: A. The Contractor’s DL/ID card so
Page 41 and 42: ehalf of the State. Excessive downt
Page 43 and 44: A. The Contractor must deliver a di
Page 45 and 46: Counter Camera Mounting Base: The c
Page 47 and 48: 2. Performs successfully in accorda
Page 49 and 50: measurements of performance against
Page 51 and 52: 5. List of training materials, user
Page 53 and 54: 5. Development and maintenance of a
Page 55 and 56: 9. Clarification and distribution o
Page 57 and 58: • Maintain a site log that detail
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maintenance and technical support r
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Background Check. Upon Contract awa
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Transition Period Plan Staffing Pla
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Profile Summary Forms for the candi
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Resumes for key project participant
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• The offeror must describe its p
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2. The plan for training the propos
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The offeror shall describe its prop
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ATTACHMENT FOUR: GENERAL TERMS AND
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In making any reimbursable expendit
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must designate the State of Ohio as
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any of its obligations three times.
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After the installation is complete,
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The Contractor will not incorporate
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other contracts or employment relat
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period. If the Work Representative
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Injunctive Relief. Nothing in this
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ATTACHMENT SIX OFFEROR CERTIFICATIO
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Please provide the following inform
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ATTACHMENT EIGHT PERSONNEL PROFILE
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Candidate’s Name: Client Company:
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Candidate’s Name: ATTACHMENT EIGH
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ATTACHMENT NINE COST SUMMARY Note:
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Table D Components and Security Fea
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ATTACHMENT NINE COST SUMMARY CONTRA
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SUPPLEMENT 1 W-9 FORM
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Consultants without an ODPS employe
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SUPPLEMENT THREE Detail of how the
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AGENCY NO. CITY SITE ADDRESS DAYS/H
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SUPPLEMENT SIX DL/ID Sales by DR/CS
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AGENCY DISTRICT DL ID TOTAL AGENCY
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AGENCY DISTRICT DL ID TOTAL AGENCY
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SUPPLEMENT EIGHT FACILITY ACCESS RE
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Under 15 Moped Only Temporary Licen
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Under 21 Driver’s License (DL) Un
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Over 21 Horizontal Driver’s Licen
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Over 21 Temporary License (Temp) Ov
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SUPPLEMENT TEN BMV DRIVER LICENSE T
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AAMVA AC Power AIMS SUPPLEMENT TWEL
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RFP Request For Proposal GLOSSARY S
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SUPPLEMENT FOURTEEN DL/ID ZONES
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DIST. NO. AGENCY NO. CONTRACT EXPIR
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SUPPLEMENT SEVENTEEN Consumables Re
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PROPOSAL SECTION/PAGE REQUIREMENT T
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PROPOSAL SECTION/PAGE REQUIREMENT C
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PROPOSAL SECTION/PAGE Time Commitme
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D AGY # # COUNTY CITY DR NAME DR AD
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D # AGY # COUNTY CITY DR NAME DR AD
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SUPPLEMENTAL INFORMATION TRAILER Th
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REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

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