REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

the information, camera image, and signature as a completed license on the workstation monitor, send
the completed card image to the printer, print the card and erase the images temporarily stored in the PC
memory.
Inventory Bank and Replacement Equipment. An additional quantity of ten (10) new printers,
signature pads and digital cameras are requested by the State for this solution and will serve as backup
equipment for emergency repair, replacements, and Disaster Recovery. This equipment will be placed in
an inventory bank and maintained by the Contractor. As this equipment is drawn from the inventory bank
by the Contractor, the equipment must be replenished with identical equipment (make and model) at the
Contractor’s expense when the failures are due to no fault of the State. The Contractor must maintain a
minimum inventory level of ten (10) new printers, signature pads, and digital cameras at all times in the
inventory bank. Equipment in the Inventory Bank may also be used for the temporary DR set up at the
State Fair.
Refurbished or used equipment is not acceptable to the State. However, certified repaired equipment that
was originally a part of this solution is acceptable. The same make and model for each component of the
inventory bank is required. If any equipment is removed permanently from use, the Contractor must
ensure that all sensitive data (applicants’ private information) is removed and deleted from the equipment.
The Contractor will provide a report at the end of each month, to ODPS, of the contents of the inventory by
make, model and serial number for each component.
Materials and Supplies.
The Contractor must provide and deliver all necessary materials and supplies for producing DL/ID’s
directly to each DR and CSC location. All deliveries must be inside delivery to the designated staff person
provided after award and in accordance with the standards listed in Supplement Seventeen.
The Contractor must maintain an inventory of materials and supplies at each DR and CSC location and
must replenish supplies according to the Consumables Replenishment Process described in Supplement
Seventeen and maintain the required operational supply at each location. The Contractor must maintain
120-day operational supply at each location. The size of the 120-day supply will vary and be based on
processing volumes at each site. All supplies must have a shelf life of at least six months from the date of
delivery to the ODPS.
Antitheft Solutions and Security Measures. The printers at each DRs and CSCs facility are bolted to
the counter to deter thefts of the printers. The Contractor must provide anti-theft solutions and security
measures for all equipment. These may include ribbon erasure or distortion, ink cartridges, easily
removable and replaceable consumables or take up spools, affixing the equipment to countertops via
fasteners, locks, or other methods, mechanisms to render the machine inoperable in the case of theft or
damage to the equipment.
Backdrop Requirements. The Contractor must make backdrops available for use in the DR and CSC
locations. The State may purchase backdrops, on an as needed basis. The backdrops must be Pantone
Color Blue 300, and measure 48” wide x 42” inches high. The backdrops must be a fabric material that
does not tear or crease. The backdrop fabric must meet any AAMVA requirements and include reflective
materials that assist in illumination and shadow reduction.
Card Requirements – Overview. One of the primary objectives of the new DL/ID solution is to improve
the security and integrity of driver’s license and identification cards issued by the ODPS on behalf of the
State of Ohio. The ODPS will examine and consider the security of the cards proposed with the highest
scrutiny.
Card Size & Thickness. The size of the DL/ID card without laminate or coating must be a minimum
of 3-1/8” wide and 1-7/8” high. The laminated or coated DL/ID card must not exceed 3-3/8” wide & 2-
1/8” high.
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