REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

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Cost Summary. This RFP includes a Cost Summary Form provided as an attachment. Offerors may not reformat this form. Each offeror must complete the Cost Summary Form in the exact format provided, since the State may reject any Proposal with a reformatted Cost Summary Form or that is not separately sealed. (See: Part Three: General Instructions, Proposal Submittal.) The Cost Summary Form must not include exceptions, additional terms and conditions, or assumptions. The offeror’s total cost for all the Work must be represented as the not-to-exceed fixed price. The State will not be liable for or pay any Work costs that the offeror does not identify in its Proposal. Page 74 of 115
ATTACHMENT FOUR: GENERAL TERMS AND CONDITIONS PART ONE: PERFORMANCE AND PAYMENT Statement of Work. The selected offeror’s proposal (the “Proposal”) and the State’s Request for Proposals (the “RFP”), which are collectively referred to as the "RFP Documents", are a part of this contract (the “Contract”) and describe the work (the "Work") the selected offeror (the “Contractor”) must do and any materials the Contractor must deliver (the "Deliverables") under this Contract. The Contractor must do the Work in a professional, timely, and efficient manner and must provide the Deliverables in a proper fashion. The Contractor also must furnish its own support staff necessary for the satisfactory performance of the Work. The Contractor must consult with the appropriate State representatives and others necessary to ensure a thorough understanding of the Work and satisfactory performance. The State may give instructions to or make requests of the Contractor relating to the Work, and the Contractor must comply with those instructions and fulfill those requests in a timely and professional manner. Those instructions and requests will be for the sole purpose of ensuring satisfactory completion of the Work and will not amend or alter the scope of the Work. Term. Unless this Contract is terminated or expires without renewal, it will remain in effect until the Work is completed to the satisfaction of the State and the Contractor is paid. But the current General Assembly cannot commit a future General Assembly to an expenditure. Therefore, this Contract will automatically expire at the end of each biennium, the first of which is June 30, 2009. The State may renew this Contract in the next biennium by issuing written notice to the Contractor of the decision to do so. This expiration and renewal procedure also will apply to the end of any subsequent biennium during which the Work continues, subject to the State’s approval. Termination or expiration of this Contract will not limit the Contractor’s continuing obligations with respect to Deliverables that the State pays for before or after termination or limit the State’s rights in such. The State’s funds are contingent upon the availability of lawful appropriations by the Ohio General Assembly. If the General Assembly fails to continue funding for the payments and other obligations due as part of this Contract, the State’s obligations under this Contract will terminate as of the date that the funding expires without further obligation of the State. The Work has a completion date that is identified in the RFP Documents. The RFP Documents also may have several dates for the delivery of Deliverables or reaching certain milestones in the Work. The Contractor must make those deliveries, meet those milestones, and complete the Work within the times the RFP Documents require. If the Contractor does not meet those dates, the Contractor will be in default, and the State may terminate this Contract under the Suspension and Termination Section contained in Part II of this Attachment Four. But the State also may have certain obligations to meet. Those obligations, if any, also are listed in the RFP Documents. If the State agrees that the Contractor’s failure to meet the delivery, milestone, or completion dates in the RFP Documents is due to the State’s failure to meet its own obligations in a timely fashion, then the Contractor will not be in default, and the delivery, milestone, and completion dates affected by the State’s failure to perform will be extended by the same amount of time as the State’s delay. The Contractor may not rely on this provision unless the Contractor has in good faith exerted reasonable management skill to avoid an extension and has given the State meaningful written notice of the State’s failure to meet its obligations within five business days of the Contractor’s realization that the State’s delay may impact the Work. The Contractor must deliver any such notice to both the Work Representative and Procurement Representative and title the notice as a “Notice of State Delay.” The notice must identify any delay in detail, as well as the impact the delay has or will have on the Work. Unless the State decides, in its sole and exclusive judgment, that an equitable adjustment in the Contractor’s Fee is warranted in the case of an extended delay, an extension of the Contractor’s time to perform will be the Contractor’s exclusive remedy for the State’s delay. Should the State determine that an equitable adjustment in the Contractor’s Fee is warranted, the equitable adjustment will be handled as Page 75 of 115
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REQUEST FOR PROPOSALS RFP NUMBER: 0
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Emergency Medical Services (EMS), H
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not providing the quality and relia
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Location State Fair (temporary agen
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PART TWO: STRUCTURE OF THIS RFP Org
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a.m. This will be followed by a sec
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The State may reject any Proposal i
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During the technical evaluation, th
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Additional Demonstration Criteria M
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• Clarify its Proposal and ensure
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From the opening of the Proposals t
Page 23 and 24: ATTACHMENT ONE: EVALUATION CRITERIA
Page 25 and 26: Scored Criteria Weight Proposed can
Page 27 and 28: D. To accomplish the implementation
Page 29 and 30: the information, camera image, and
Page 31 and 32: F. Upon completion and approval of
Page 33 and 34: Each DL/ID card must be of such mat
Page 35 and 36: 9. Thermochromatic - Ink that exhib
Page 37 and 38: 15. Retro reflective device - Optic
Page 39 and 40: A. The Contractor’s DL/ID card so
Page 41 and 42: ehalf of the State. Excessive downt
Page 43 and 44: A. The Contractor must deliver a di
Page 45 and 46: Counter Camera Mounting Base: The c
Page 47 and 48: 2. Performs successfully in accorda
Page 49 and 50: measurements of performance against
Page 51 and 52: 5. List of training materials, user
Page 53 and 54: 5. Development and maintenance of a
Page 55 and 56: 9. Clarification and distribution o
Page 57 and 58: • Maintain a site log that detail
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Page 61 and 62: Background Check. Upon Contract awa
Page 63 and 64: Transition Period Plan Staffing Pla
Page 65 and 66: Profile Summary Forms for the candi
Page 67 and 68: Resumes for key project participant
Page 69 and 70: • The offeror must describe its p
Page 71 and 72: 2. The plan for training the propos
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Page 77 and 78: In making any reimbursable expendit
Page 79 and 80: must designate the State of Ohio as
Page 81 and 82: any of its obligations three times.
Page 83 and 84: After the installation is complete,
Page 85 and 86: The Contractor will not incorporate
Page 87 and 88: other contracts or employment relat
Page 89 and 90: period. If the Work Representative
Page 91 and 92: Injunctive Relief. Nothing in this
Page 93 and 94: ATTACHMENT SIX OFFEROR CERTIFICATIO
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Page 97 and 98: ATTACHMENT EIGHT PERSONNEL PROFILE
Page 99 and 100: Candidate’s Name: Client Company:
Page 101 and 102: Candidate’s Name: ATTACHMENT EIGH
Page 111 and 112: ATTACHMENT NINE COST SUMMARY Note:
Page 113 and 114: Table D Components and Security Fea
Page 115 and 116: ATTACHMENT NINE COST SUMMARY CONTRA
Page 117: SUPPLEMENT 1 W-9 FORM
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Page 123 and 124: SUPPLEMENT THREE Detail of how the
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AGENCY NO. CITY SITE ADDRESS DAYS/H
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SUPPLEMENT SIX DL/ID Sales by DR/CS
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AGENCY DISTRICT DL ID TOTAL AGENCY
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AGENCY DISTRICT DL ID TOTAL AGENCY
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SUPPLEMENT EIGHT FACILITY ACCESS RE
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Under 15 Moped Only Temporary Licen
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Under 21 Driver’s License (DL) Un
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Over 21 Horizontal Driver’s Licen
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Over 21 Temporary License (Temp) Ov
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SUPPLEMENT TEN BMV DRIVER LICENSE T
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AAMVA AC Power AIMS SUPPLEMENT TWEL
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RFP Request For Proposal GLOSSARY S
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SUPPLEMENT FOURTEEN DL/ID ZONES
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DIST. NO. AGENCY NO. CONTRACT EXPIR
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SUPPLEMENT SEVENTEEN Consumables Re
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PROPOSAL SECTION/PAGE REQUIREMENT T
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PROPOSAL SECTION/PAGE REQUIREMENT C
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PROPOSAL SECTION/PAGE Time Commitme
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D AGY # # COUNTY CITY DR NAME DR AD
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D # AGY # COUNTY CITY DR NAME DR AD
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SUPPLEMENTAL INFORMATION TRAILER Th
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REQUEST FOR PROPOSALS RFP NUMBER: 0A1031 DATE ISSUED

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