siemens - Public Service Commission

Telephone:
Email:
(352) 795-0504 x6926 or (352) 795-6486 x4233
mark.gillespie@pgnmail.com or mark.hickman@,Panmail.com
VII. Work Control
The majority of the work is expected to be completed at Vendor’s facility. However, one cubicle
with 2 desks and 2 chairs will be provided (if requested) at Crystal River for the selected
Vendor’s use. Vendor shall be responsible for all office supplies, equipment and personnel
protective equipment (e.g., hard hat, safety glasses and safety shoes). Vendor shall be
responsible for identifying personnel that need access on Site and shall coordinate temporary
badges and training so as not to impact the schedule of work.
The selected Vendor shall establish a Request for Information (MI) Log to track information
transmitted between PEF and Vendor. The RFI form (see Attachment C) will be completed for
all questions on the Project that need formal clarification. RFI’s shall be used to resolve any
questions related to Project scope, schedule or cost. Additionally, RFI’s may be used to request
drawings or other documents not accessible to Vendor or to document equipment or system
specifications.
Vendor shall conduct weekly status meetings/teleconferences with PEF Project personnel.
Vendor shall distribute an agenda (with input from PEF) prior to the meeting, take minutes and
distribute the minutes after the meeting. PEF personnel will have an opportunity (1 working day
minimum) to comment on the meeting minutes before they are submitted as final. Minimum
topics to be covered at each meeting are:
0 Safety topic
0 Earned value status (cost vs. schedule)
0 Projected Estimate at Completion (EAC)
0 Accomplishments/Milestones
0 IssuesRequest for Information
0 Scheduled accomplishments for next week
0 Number of personnel working on the project (last week and next week)
The Vendor shall conduct a Phase I completion and 90% project completion review meetings
with PEF personnel at CR. Vendor shall distribute an agenda (with input from PEF personnel)
prior to the review, take minutes and distribute the minutes after the review. PEF personnel will
have an opportunity (4 working days minimum) to comment on the review meeting minutes
before they are submitted as final. Minimum topics to be covered at each review are:
0 Safety topic
0 Earned value status (cost vs. schedule)
0 Projected EAC
0 Accomplishments
0 Presentation of completed documents for approval
0 Issues
0 General discussion (question & answers)
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