UNESCO. General Conference; 36th; 36 C/5: volume 1: Draft ...

with the overall United Nations system. During the implementation process there will be continued
consultations with Member States and Regional Groups.
08003 BFC designs the new profiles for Directors and Heads of field offices according to the new field
presence structure and provides the Director General with advice on the concrete appointments. It
furthermore supervises the Directors and Heads of field offices who report to it on the use of operating
and security costs as well as on overall office and human resources management. The network of field
offices serves as a common platform for all programme sectors to which field office Directors and
Heads are accountable. In addition, they have direct reporting lines to a number of central services.
Within this structure, BFC, with relevant programme sectors and central services, will be in charge of
the performance assessment of Directors and Heads of field offices, through Performance Agreements
based upon biennial key expected results comprising all aspects of their functions (programme
management, mobilization of partnerships and resources, budget and finance, people management,
providing visibility, security, etc.) with corresponding performance indicators.
08004 BFC is, in close coordination with BFM, responsible for apportioning operating costs among field offices
and for monitoring expenditure and ensuring cost-efficiency, as well as for providing management and
administrative support to field staff attached to it. Furthermore, BFC will advise senior management
on overall staffing needs of field offices in order to ensure that there is an adequate level of and balance
between programme and support staff. BFC will also provide backstopping and assistance to field
offices in the implementation of all audit recommendations and for strengthening administrative and
managerial capacities, including through institutional training, mentoring and tutoring schemes.
08005 BFC will provide targeted and timely reinforcement to enhance the management, partnering, and
logistical capacity of field offices involved in joint UNCT programming, also in countries where the
Organization has non-resident status and when alternative arrangements are required. BFC will also
ensure coordination of such joint programming exercises with BSP and Programme Sectors.
08006 BFC will cooperate with the relevant central services in: (i) further strengthening electronic networking
facilities in field offices; (ii) assisting field offices to update and further develop their website; (iii) the
continued roll-out of corporate online training programmes to provide all field staff with a common
vision and understanding of UNESCO, and to improve capacities of management and administrative
staff.
08007 In order to ensure enhanced security management, BFC acts as the central coordinating and monitoring
entity for the safety and security of personnel and premises in the field and is responsible for the
overall compliance with established security policies and strategies. This function consists of, inter alia,
ensuring field offices’ implementation of instructions and guidelines according to the United Nations
Department of Safety and Security (UNDSS); administration, management and monitoring of the
field security budget; assistance and strategic advice on field security matters to field offices and to
all staff traveling on mission; and adequate access to and implementation of UNDSS and UNESCO
field security training programmes. Within the United Nations Security Management System, BFC
represents UNESCO in inter-agency mechanisms tasked with developing and enhancing common
field security policies, directives and frameworks for risk assessment and management.
08008 Finally, BFC coordinates UNESCO’s response to post-conflict and post-disaster situations through its
functioning as the secretariat for the Intersectoral Platform on Post-Conflict and Post-Disaster Situations
(PCPD) and for other relevant joint working groups and task forces set up by the Director-General in
this regard. It provides strategic focus to UNESCO’s participation in the United Nations’ integrated
assistance to early recovery and reconstruction, including through the Office for the Coordination
219 36 C/5 – Field Office implementation
of decentralized programmes