Chapter 1 - San Diego Housing Commission

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Chapter 3 – Verification, Income, Assets, and Allowances [24 CFR Part 5, Subparts D & E; Part 982, Subpart D & L] 6. Self-Declaration 3. Mandated Use of the Enterprise Income Verification (EIV) System [24 CFR §5.233] SDHC will utilize the EIV system to: - Verify tenant employment and income information during mandatory reexaminations of family composition and income; and - Reduce administrative and subsidy payment errors. Moving Forward Participants SDHC will review the EIV Income Report of each family at annual reexaminations of family income and/or composition to reduce tenant under reporting of income and improper subsidy payments. The EIV Income Report is not required at interim reexaminations for Moving Forward participants. Non-Moving Forward Participants The SDHC will review the EIV Income Report of each family at annual and interim reexaminations of family income and/or composition to reduce tenant under reporting of income and improper subsidy payments. C. DEFINITIONS OF METHODS OF VERIFICATION This Section defines methods of verification but does not take precedence over Section A of this Chapter. 1. Verification Hierarchy Definitions HUD Upfront Income Verification (UIV) The verification of income before or during a family reexamination, through an independent source that systematically and uniformly maintains income information in computerized form for a number of individual using HUD’s Enterprise Income Verification (EIV) system. Non-HUD Upfront Income Verification (UIV) The verification of income before or during a family reexamination, through an independent source that systematically and uniformly maintains income information in computerized form for a number of individuals using non-HUD System (i.e., Work Number, Cal-Win, etc.) Written Third Party Documents: Reliable documentation generated by a third party source. Used to supplement EIV-reported income sources, other income sources and when tenant disputes EIV-reported income information. Examples of third-party documents include: - Pay stubs - Payroll summary report - Notice or letter of hire or termination from an employer - Benefit verification letter from the Social Security Administration (SSA) - Bank statement - Child support payment stubs/printout - Welfare benefit letter or printout 3-2
Chapter 3 – Verification, Income, Assets, and Allowances [24 CFR Part 5, Subparts D & E; Part 982, Subpart D & L] - Unemployment monetary benefit letter The SDHC may, at its discretion, reject any tenant-provided documents and follow up directly with the source to obtain verification. The SDHC will obtain at a minimum, two months of current and consecutive pay stubs for determining annual income from wages. For new income sources or when two pay stubs are not available, the SDHC will project income based on written third party verification or the most reliable information available. Exception for Averaging Moving Forward Applicants and Participants For the purpose of averaging annual income or income from assets, at least one document used for averaging will be within 180 days at the time of voucher issuance for moves or the effective date of the annual reexamination or interim certification effective date. Non-Moving Forward Applicants and Participants For the purpose of averaging annual income or income from assets, at least one document used for averaging will be within 180 days at the time of voucher issuance for moves or the effective date of the annual reexamination or interim certification effective date. Written Third Party Verification Forms A standard form sent directly to a third party source requesting specific information. The form is completed by the third party and returned directly to SDHC. Oral Third Party Verification Used when written third party verification is not made available, SDHC staff will attempt to contact via telephone or email third party requesting information. Documentation of the phone call, person contacted and the information obtained will be included in the case file. Self-Declaration Utilized when obtaining verification via all other verification techniques are unsuccessful. An affidavit statement directly from the client declaring reported income, assets and/or expenses to SDHC will be obtained. SDHC will document in the case file why third party verification was not available. 2. Upfront Income Verification (UIV) and Income Verifications Timeframes: Moves - Moving Forward For applicants and participant families the UIV response is valid if dated 180 days from the time of voucher issuance for moves or in advance of the annual recertification or interim certification. Moves - Non-Moving Forward For applicants: EIV is valid if dated within 120 days of the PIC submission date for confirming/validating the family-reported income. Other types of UIV are valid if dated within 60- days of the date of SDHC’s request. For participants: EIV and other types of UIV are valid if dated 120 days in advance of the annual recertification, move or interim certification. The SDHC will allow two weeks for return of third-party verifications. If third party is not used or available, SDHC will document the justification. 3-3
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GR Glossary Gross Rent HAP Housing
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Glossary B. GLOSSARY OF TERMS IN SU
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Glossary CONGREGATE HOUSING Housing
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Glossary - A remaining member of a
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Glossary INITIAL RENT TO OWNER The
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Glossary OWNER Any persons or entit
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Glossary SUBSIDIZED PROJECT A multi
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Glossary meeting housing expenses,
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Chapter 1 - San Diego Housing Commission

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