DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDEError Messages and ResolutionError MessageReason: The original document is deleted / moved from its locationSolution: Click on the "Yes" button. Make changes to the document and hit the save buttonNote: After switching DIIMS to online mode you may get the following error message.Open the document by doing aright click on the DIIMS icon on desktop, go to “Offline” select " Manage local documents". Double click the neededdocument from the list ->Go to the File Menu-> Select " Save as " and choose a folder to save the document.Page 104 of 106
DIIMS END USER TRAINING GUIDEWorking Offline Business RulesWhen working with documents offline, the following behaviors apply:• If you take a document offline and do not modify it, you will not be able to upload the document.• If you try to upload a document that you have edited offline, you will be advised if a newer version of thatdocument has been added to DIIMS. You will have the option of adding your offline version.• If you try to upload a version of a document that you have edited offline, you will be notified if another userhas reserved the source version of that document. Your offline version will be retained, and you can uploadit after the other user has unreserved the document.• If you reserve a document and then take it offline, the offline version that you upload is added as a newversion.• If you try to upload a document that you have edited offline, and the document has been deleted fromDIIMS, you will be notified that the source document has been deleted. You will have the option of uploadingthe offline version as a new document.• If you try to upload a document that you have edited offline, and you do not have permissions to edit thedocument, you will be warned that you have insufficient permissions. Your offline version will be retained.• If you try to upload a new version of a document that you have edited offline, and the document has beendeleted from DIIMS, you will be notified that the source document has been deleted. You will have the optionof uploading the offline version as a new document.Note: A document is not automatically reserved when you take it offline.Page 105 of 106
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