DIIMS End User Guide - Department of Public Works and Services

DIIMS END USER TRAINING GUIDE6.2 Removing VersionsDIIMS enables users with Delete Version permissions to delete severalolder versions simultaneously. Users may determine how many versionsthey need to keep by specifying the number in the Versions tab. All olderversions are deleted unless they are locked or have a Generation pointingto them.To delete older versions simultaneously:1. Navigate to the document whose versions you want to delete.2. Select Functions > Properties > Versions. The Properties page opens andthe Versions tab is active.3. In the Purge all versions except the most recent field, enter the number ofversions you want to keep.4. Click Purge Versions. DIIMS displays a system message confirming therequested deletion.5. Click OK. DIIMS saves the specified number of versions. It keeps all lockedversions and versions that have Generations pointing to them.Figure 3-20: Purge older versions commandPage 46 of 106