DIIMS End User Guide - Department of Public Works and Services

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DIIMS END USER TRAINING GUIDE3.2 Adding New VersionsOnce the editing of the offline document is complete, you may add it asthe latest version of the existing DIIMS document.There are several ways to add a new version edited offline:1. Select Functions> Add Version from the document’s Functionsmenu.2. Use the Drag & Drop function3. Select Functions> Unreserve from the Document menu, andcheck Add New Version.3.2.1 Adding versions using the Add Version CommandTo add a version edited offline:1. In DIIMS, navigate to the document and select Functions > Add Version.The Add Version window appears.2.Figure 3-11: The Add Version window3. In the Description field, enter a concise description of the changes made tothe version.4. Click File > Browse to locate the document on your local drive. Thedocument is not required to have the same name and can be created in adifferent application, e.g. version 1 was created in MS Word and version 2was created in MS PowerPoint.5. Click Add Version. The new version is added to DIIMS.Page 38 of 106
DIIMS END USER TRAINING GUIDE3.3 Adding New Versions Using Drag & DropAnother method that can be used to add versions to existing documentsis the Drag & Drop function.To add a new version using Drag & Drop:1. Locate the folder in DIIMS where you want to keep the new version of theexisting document.2. Activate the Drag & Drop tab and resize the DIIMS window so that you canaccess the document version on your Desktop.3. Select the updated version on your Desktop (in this case, the document mustbe the same name and type) and drag and drop it onto the white space of theDrag & Drop tab. A system message asks if you want to replace the existingfile. See Figure 3-12.Figure 3-12: Confirm File Replace4. Click Yes.5. Click Continue. DIIMS adds the new version and returns you to the Browsewindow.6. Add new version>Submit. Verify that a new version is added to thedocument (Functions > Versions).Figure 3-13: Add version using Drag & DropPage 39 of 106
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DIIMS End User Guide - Department of Public Works and Services

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